Office Administrator Job XM
HR Jobs, XM Africa Jobs.
The Office Administrator will oversee the administrative functions of the company ensuring efficient office operations. The role also involves supporting the Leadership team with various tasks and assignments related to the company.
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The main responsibilities of the position include:
- Oversee daily office operations, ensuring an organized and professional work environment.
- Serve as the primary contact for vendors, service providers and building management.
- Coordinate logistical arrangements, including office supplies, basic facility needs and general maintenance.
- Provide administrative support such as mail handling, document preparation, scheduling and travel arrangements.
- Assist in the planning and coordination of internal meetings and occasional company events.
- Maintain awareness of local cultural norms and assist in navigating regulatory and compliance-related obligations.
- Liaise with legal and notary services as needed (e.g. document apostille or certifications).
- Welcome visitors, manage incoming calls and serve as the local point of contact for staff and management.
- Support marketing or outreach activities when needed, including occasional event attendance.
- Act as the point of contact across the company for all administrative assignments, tasks and queries.
- Provide administrative support to the Management and undertake other administrative tasks as necessary.
Main requirements:
- College or university degree in Office Administration or any other related field
- At least 2 years of experience in a similar role
- Outstanding communication and interpersonal skills
- Responsible and professional in respect to appearance, behaviour and conduct
- Organised, methodological with a high attention to detail
- Ability to maintain confidentiality in all situations
- Excellent written and oral skills in English
- Excellent working knowledge of Microsoft Office tools
Benefit from:
- Attractive remuneration package
- Intellectually stimulating work environment
- Continuous personal development
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