Logistics & Security Assistant Job Marie Stopes
Logistics Jobs. Marie Stopes Jobs
Key Responsibilities
- Logistics Support
- Coordinate day-to-day logistics for programme and support teams and movement scheduling.
- Ensure proper documentation and filing of logistics, fuel, and transport records.
- Monitor and report on the condition of office facilities, ensuring timely repairs and maintenance.
- Work with P&D and centres to ensure that all facilities are registered under OSHA.
- Security Management
- Support the people P& D Department in implementing MSIK security protocols and guidelines.
- Monitor field movement and ensure staff adhere to established travel safety procedures.
- Collect and report security-related information from field sites and share timely updates.
- Conduct basic security inductions for new staff, Locums, Casuals, and visitors.
- Maintain updated emergency contacts, incident reports, and movement tracking records.
- Ensure emergency equipment (first aid kits, fire extinguishers, vehicle emergency tools) are present and functional.
- Fleet and Transport Management
- Drive MSIK vehicles responsibly, ensuring safety of passengers, cargo, and vehicle at all times.
- Conduct routine vehicle checks, cleanliness, and ensure preventive maintenance schedules are adhered to.
- Maintain accurate mileage, fuel, and movement logs as per MSIK fleet policy.
- Report mechanical problems immediately and follow up with approved garages for repairs.
- Ensure proper loading, securing, and delivery of program materials and equipment.
- Support airport pickups, drop-offs, and field travel as required.
- Monitor vehicle systems and performance, ensuring timely diagnosis, reporting, and follow-up on any irregularities.
- Manage the corporate “Little Taxi” transport services, ensuring availability, proper scheduling, and compliance with organizational policies.
- Serve as the organization’s designated focal person for all matters related to driving and vehicle operations.
- Ensure all vehicles have valid insurance, up-to-date registrations, and are serviced in line with manufacturer and MSIK requirements.
- Compliance and Risk Management
- Ensure adherence to MSIK operational, security, procurement, and fleet policies.
- Support auditing of assets, stores, and transport records.
- Report any risks, incidents, or policy breaches in a timely manner.
- Ensure appropriate documentation for all logistical transactions
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Qualifications and Experiences
- Diploma in Logistics, Supply Chain, Operations Management, Security Management, or related field.
- Valid driver’s license (Class BCE or equivalent) with a clean driving record.
- At least 3 years’ experience in logistics, security, or operations support, preferably within an NGO or health sector.
- Ability to drive long distances and support fieldwork in remote locations.
- Knowledge of Kenyan road laws, basic vehicle mechanics, and defensive driving.
- Training in security, first aid, or safety procedures is an added advantage.
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How to Apply
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