HR Associate Job Peponi’s

HR Jobs. Peponi’s Jobs

Role Overview

We are seeking a hands-on HR Associate to provide day-to-day HR and people support for a growing restaurant business. This part-time role (50% FTE) is ideal for an HR generalist with 2-3 years of experience, preferably in a hospitality or service-driven environment.

The role focuses on employee lifecycle management, HR operations, and basic people & culture initiatives to ensure a positive employee experience and compliance with Kenyan labour laws.

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Key Responsibilities

HR Operations & Compliance

• Support end-to-end employee lifecycle processes, including hiring documentation, onboarding, probation tracking, and offboarding
• Prepare and maintain employee files, contracts, HR letters, and statutory records in line with the Employment Act, 2007
• Track attendance, shifts, leave, and overtime for hourly restaurant staff
• Support payroll preparation by validating attendance, leave days, and employee changes
• Assist with statutory compliance, including NSSF, NHIF, PAYE, and WIBA documentation
• Ensure HR policies and procedures are applied fairly and consistently

Employee Relations & Discipline

• Act as the first point of contact for employee HR questions and concerns
• Support supervisors and management in handling routine employee relations matters such as lateness, absenteeism, misconduct, and performance issues
• Assist with disciplinary processes, including issuing notices, scheduling hearings, documenting outcomes, and filing records
• Support investigations and documentation for employee relations issues, escalating complex matters when required
• Manage exit processes, including clearance, exit interviews, and final documentation

Recruitment & Onboarding

• Support recruitment for restaurant roles (cooks, pizza chefs, service staff, cleaners) by scheduling interviews and coordinating communication
• Prepare employment contracts and onboarding documents for new hires
• Coordinate basic induction and ensure employees understand workplace rules, health and safety, and company expectations

Health, Safety & Employee Engagement

• Support compliance with occupational health and safety requirements relevant to food service operations
• Assist in coordinating simple employee engagement activities such as team meetings and recognition moments
• Maintain regular on-site presence to support staff and management

Administration & Reporting

• Maintain HR trackers and basic HR systems
• Prepare simple HR reports on headcount, turnover, absenteeism, and disciplinary cases
• Manage HR email and phone inquiries with professionalism and confidentiality
• Support creation and maintenance of basic HR SOPs and templates

Qualifications & Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• 2-3 years’ experience in an HR support or HR generalist role
• Experience in hospitality, restaurants, retail, or other service-based environments is highly preferred
• Working knowledge of Kenyan labour laws and statutory requirements
• Membership or eligibility for membership with IHRM is an added advantage

Skills & Personal Attributes

• Strong organizational and administrative skills with good attention to detail
• Practical understanding of employee discipline and basic employee relations
• Good communication skills and the ability to interact with frontline staff and supervisors
• High level of integrity and ability to handle confidential information
• Ability to work independently in a part-time role and manage priorities
• Proficient in Microsoft Word and Excel; comfortable using basic HR trackers
• Hands-on, flexible, and willing to support restaurant operations as needed

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How to Apply

Interested candidates should send their CV to hr@peponis.co with the subject line “HR Associate Role“