HR Assistant Job UNON

HR Jobs, UNON Jobs.

Responsibilities

Recruitment & Placement

• Assist in processing vacancy announcements.
• Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in the recruitment of consultants and individual contracts, including posting of job openings, review and placement of consultants and individual contractors.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Reviews and processes personnel actions through the Enterprise Resource Planning (ERP) systems (known as Umoja in the UN).

Staff Development & Career Support Training:

• Assists in the organization and conducts of training courses and workshops.

Job Design & Classification:

• Assists in reviewing and processing requests for classification.
• Provides advice and answers general queries on classification procedures and processes.

Local Outreach Initiative:

• Assist on local outreach initiatives to attract potential talent e.g., university career fairs, online webinars, social media platforms like LinkedIn, etc.
• Assist on local head-hunting initiatives to attract potential talent to apply for advertised vacancies.

Roster Management:

• Assist in the building and maintenance of rosters for pre-qualified candidates across critical Job families for ease of recruitment during surge or urgent recruitments.

General:

• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
• Prepares written response to queries concerning HR related matters.
• Trains and provides supervision to new and lower-level staff in the unit.
• Performs other related duties as required.

Work Experience

• A minimum of seven (7) years of progressive work experience in human resources, administration or related field is required out of which 2 years should be in recruitment.
• The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience in the whole recruitment process from vacancy building to onboarding of staff is required.
• Experience in the use of recruitment and outreach tools like PeopleSoft or Inspira is required.
• Experience in using Enterprise Resource Planning (ERP) systems such as Umoja is desirable.
• Experience in the engagement and processing of consultant and individual contractor contracts is desirable.
• 1 year or more of experience in data analytics or related area is desirable.

How to Apply

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