Finance & Administrative Officer NGO Job Cord

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Key Responsibilities

Bookkeeping and Financial Administration (Africa Regional Operations – Kenya)

• Record all Cord-managed financial transactions related to regional project and Kenya operations, maintaining complete and accurate supporting documentation in line with Cord policies, donor requirements, and good practice.
• Process payments, receipts, advances, and reimbursements, ensuring appropriate authorisation and correct coding.
• Maintain and reconcile bank accounts and petty cash systems for the Africa Regional Office.
• Prepare regular bank and cash reconciliations and ensure timely resolution of discrepancies.
• Maintain accurate financial records (both hard copy and digital) and manage the local finance filing system.
• Maintain and regularly update the asset register for the Africa Regional Office and projects.
• Ensure that all verified and authorised financial vouchers are accurately entered and uploaded into Cord’s accounting system in line with organisational accounting procedures and timelines.
• Prepare and submit the monthly end checklist to Cord HQ.

Supporting Project Financial Management

• Support the Regional Representative and project management team with financial monitoring of project expenditure, including budget tracking and review of Budget versus Actual (BvA) reports.
• Support expenditure analysis to ensure spending remains aligned with approved budgets and workplans.
• Assist in the preparation of donor financial reports and budget forecasts related to Cord-managed costs, in coordination with Cord HQ and technical colleagues.

Audit and Development of Good Practice

• Support preparation for external and internal audits, including compiling documentation and responding to audit queries related to Cord’s financial transactions.
• Support the implementation and follow-up of audit recommendations, strengthening financial controls and compliance.
• Proactively promote awareness of Cord’s financial procedures and good practice among staff.

Administration, Logistics, and Office Support

• Provide administrative and logistical support to the Regional Representative and project team, including support for staff travel, workshops, and regional activities.
• Support the establishment and ongoing administration of Cord’s Africa Regional Office in Kenya, including coordination of registration processes, local compliance, banking arrangements, office setup, and day-to-day office operations.
• Coordinate with Cord HQ and Asia, as required, to support effective regional operations.
• Perform other relevant duties as assigned by the Regional Representative, Africa

Safeguarding Responsibilities

• Ensure the safety of Programme Participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation including sexual exploitation and abuse (SEA) to achieve the programme’s goals of safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the culture of safeguarding among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.

Qualifications

Education, Skills, and Abilities

Required

• Relevant qualification in finance, accounting, business administration, or a related field, or equivalent professional experience.
• Proven ability to develop and manage budgets and accounting systems.
• Proven ability to use financial software and accounting systems; experience with Microsoft Dynamics 365 Business Central is desirable.
• Strong numerical, analytical, and organisational skills, with high attention to detail.
• Ability to work independently and under pressure, with minimal day-to-day supervision.
• Ability to develop, implement, and follow financial and administrative systems and procedures.
• Ability to support colleagues in developing their financial and administrative capacity, as required.
• Strong computer skills, including proficiency in Microsoft Office, particularly Excel.
• Ability to work effectively in a complex, diverse, and sometimes insecure environment.
• Fluent in English, spoken and written.

Desirable

• Experience working with multiple currencies, or a strong working knowledge of multi-currency financial management in an international or regional context (strongly preferred).
• Experience working in an INGO or donor-funded environment, particularly with institutional donors.
• Familiarity with donor financial compliance and audit requirements.
• Experience supporting regional or multi-country programmes.

How to Apply

We encourage interested applicants to apply early, as applications will be reviewed on a rolling basis and the position may be filled before the closing date if a suitable candidate is identified.

All applications must be sent to kenya@cord.org.uk. Please submit a motivation letter (maximum of 2 pages) and a detailed CV, addressed to Carlos Gallardo, Regional Representative for Africa. Kindly include “Finance and Administrative Officer – Kenya” in the subject line.

The closing date for applications is 30 May 2026, 5:00 PM (Kenya time). Only shortlisted candidates will be contacted.