Dispatch & Operations Assistant Job Arca Stra Ventures

Logistics Jobs, Arca Stra Ventures Jobs. Dispatch & Operations Assistant processing customer orders and coordinating dispatch activities while maintaining inventory and order records, requiring a diploma or degree in Logistics and Supply Chain Management or Business Administration, at least 4 years experience in a similar dispatch or logistics role and practical experience using Sage, in a healthcare environment, on-site role.

Role Description

Are you an organised operations professional who can keep orders moving, maintain accurate inventory records, and ensure dispatch runs smoothly?

Arca Stra is recruiting a detail-oriented Dispatch and Operations Assistant for a healthcare client.

Key Responsibilities

• Process customer orders and coordinate dispatch activities to ensure timely and accurate deliveries.
• Prepare invoices, ETR documentation, handle customers general queries and other relevant operational duties.
• Maintain accurate order, sales, inventory and costing records
• Monitor stock levels, conduct stock reconciliations and help maintain inventory accuracy.
• Prepare and organise tender documentation, ensuring submissions are accurate and complete.
• Coordinate with internal teams and customers to resolve order, delivery and stock-related  and sales related issues
• Provide administrative and sales support including telesales, market research, follow up on leads and document preparation and presentations during sales
• Execute general administrative duties including filing, sample labelling, maintaining the company literature library and support effective communication across departments.

What You Bring

• A diploma or a degree in logistics and supply chain management, business administration or a related field
• At least four years’ experience in a similar dispatch, operations or logistics role.
• Practical experience using Sage for order processing
• Strong Microsoft Excel skills and demonstrable experience in inventory management and stock reconciliation.
• Experience preparing tender documentation and coordinating submissions.
• Strong critical thinking, problem-solving, accuracy and attention to detail.
• Ability to manage competing priorities, work independently and meet deadlines without constant supervision.
• Ability to work independently, prioritise tasks, take initiative and excellent organisational, customer service and record-keeping skills.
• Good communication and customer service skills, with the ability to coordinate effectively across teams. Desktop publishing is an added advantage
• Willingness and ability to travel for up to one week per month and work additional hours when operationally necessary.

How to Apply

Submit your application through the link below, ensuring that your CV is attached and all required screening questions are completed by Monday 19th October 2026.

Click Here to Apply