Assistant Records & Information Management Officer III Job KeNHA

IT Jobs, Kenya National Highways Authority Jobs.

Job Purpose

• Responsible for management of records and ensuring the security of information including effective handling, storage, retrieval, disposition and ensuring compliance with legal and regulatory standards

Job Description

• Receiving mails, sorting, opening, recording, date stamping and dispatch of all incoming and outgoing mails;
• Opening, folioing and closing general files and personnel files
• Classifying, filing and storage of records into subject files;
• Retrieving a n d disseminating information, records and files to action officers and users;
• Protecting all records from loss by tracking their movement and ensuring files are returned for safe storage;
• Filing, arranging a n d storage of all records in accordance with the subject area to aid easy retrieval;
• Protecting records from loss, theft, alterations, destruction and unauthorized access;
• Providing reference codes for all correspondences generated from the authority;
• Gathering, reference and store documents from external sources; and
• Performing any other lawful duty as may be assigned from time to time.

Job Specifications
For appointment to this grade, an officer must have:

• A Diploma in any of the following: Archives and Records Management, Records Management, Information Management, Information Science/Studies or any other relevant and equivalent qualifications from a recognized Institution;
• Be proficient in computer applications.

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How to Apply

Application Instructions:

Interested candidates for the above positions who meet the requirements detailed in the job specifications should apply online using the links shown below:

• Deputy Director, Legal Services – https://forms.office.com/r/Uk8gutFQdG
• Other Positions – https://forms.office.com/r/4G0KYCa93h

Details of the job descriptions and requirements are provided on our website www.kenha.co.ke.

Applications should be received not later than 2nd March, 2026 at 5.00 pm. Only shortlisted candidates will be invited for interview. Canvassing will lead to automatic disqualification.

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality. Persons with disabilities, women and those from marginalized areas are encouraged to apply. Applicants with disabilities are requested to indicate their status on the application form.

Shortlisted candidates MUST satisfy the requirements of Leadership and Integrity set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents during the interview:

• Ethics and Anti-corruption Commission Clearance Certificate
• Kenya Revenue Authority Tax Compliance Certificate
• Higher Education Loans Board Clearance Certificate or proof of ongoing repayments
• Certificate of Good Conduct issued by National Police Service
• Certificate of Clearance from the Credit Reference Bureau (CRB)

The above documents will not be required at the point of application.