Assistant Office Administrator Job NCPD

Administration Jobs. National Council for Population and Development Jobs

Job Description

The Assistant Office Administrator II will provide administrative and clerical support to ensure efficient office operations. The role requires a well-organized individual capable of managing communication, correspondence, and office logistics.

Key Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and memos.
• Manage filing systems and ensure safe custody of office records and documents.
• Schedule meetings, prepare agendas, and take minutes during official functions.
• Provide secretarial support services including typing, photocopying, and data entry.
• Assist in the preparation of reports, briefs, and other office documentation.
• Maintain inventory of office supplies and raise requisitions as necessary.
• Coordinate travel arrangements, accommodation, and logistics for staff and visitors.
• Handle telephone calls and inquiries courteously and professionally.
• Ensure confidentiality of official information and documents at all times.

Requirements for Appointment

For appointment to this grade, a candidate must have:

• Satisfactorily served as Assistant Office Administrator III, Grade NCPD 9, or an equivalent position in a comparable organization for a minimum of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);
• . Business Education Single and Group Certificates (BES & GC) Stages I, II, and III from KNEC in the following subjects: a. Shorthand III (minimum 110 w.p.m.) b. Typewriting III (50 w.p.m.) / Certificate in Computerized Document Processing III c. Business English III / Communications II d. Commerce II e. Office Practice II f. Secretarial Duties II g. Office Management III / Office Administration and Management III
• Proficiency in computer applications; and
• Fulfilled the provisions of Chapter Six of the Constitution.

How to Apply

Applicants who meet the requirements should send their application letter together with detailed CV indicating three (3) names of references, current position/grade, daytime telephone numbers, copies of academic and professional certificates, testimonials and a copy of National Identity Card/Passport to NCPD Head office or Send to the email recruitment@ncpd.go.ke.

NB: Applications send via email to info@ncpd.go.ke SHALL NOT be processed.
Note 2: Hand delivered applications can be delivered to;

The Director General,
National Council for Population and Development
P. O. Box 48994-00100
Chancery Building 4th Floor
NAIROBI – KENYA

on or before 5:00pm (East African Time) on 26th September, 2025

• Note 3: Applicant should use only one mode of submitting application (either hard or soft copy)
• Note 4: Only shortlisted candidates will be contacted for interviews.
• Note 5: Canvassing will lead to automatic disqualification