Assistant Office Administrator III Job KIMC

Assistant Office Administrator III Job

REF NNO: KIMC/AOA/5/05/2025

Job Description

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer.

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Duties and responsibilities will entail:

• Taking oral dictation;
• Word and data processing;
• Managing e-office;
• Handling telephone calls and appointments;
• Ensuring security of office records, documents and equipment;
• Maintaining an up to date filing system in the office;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash; and
• Handling telephone calls and appointments.

Qualifications

For appointment to this grade, a candidate must have:

Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or equivalent qualification from a recognized institution;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III;
• Shorthand II (80 w.p.m);
• Business English II/ Communications 1;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III;
• Certificate in computer application skills

Terms of Service

The successful candidate will be on Permanent and Pensionable terms of service. – Kshs. 48,935/= per Minimum basic salary for this position will range from Kshs. 36,444 month exclusive of allowances.

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How To Apply

Candidates who meet the above requirements are invited to send their applications quoting the Job Reference Number, accompanied by an Application Letter, Detailed Curriculum Vitae, Copies of Academic and Professional Certificates, National Identity Card, Transcripts and Testimonials; Daytime Contacts, Full Names and Contacts of three (3) referees to be addressed to:

The Director/ CEO

Kenya Institute of Mass Communication, Uholo Road (South B), Nairobi,

Off Mombasa Road,

P.O. Box 42422-00100,

NAIROBI.

The application should ONLY be hand delivered or posted) not later than 3rd June, 2025 at 5.00 pm.

Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

After interviews successful candidates will be required to obtain the following documents:

• Certificate of good conduct from the Directorate of Criminal Investigations (DCI)
• Tax compliance Certificate from Kenya Revenue Authority (KRA)
• Clearance Certificate from Higher Education Loans Board (HELB)
• Clearance from Ethics and Anti-Corruption Commission (EACC)
• Clearance certificate from a Credit Reference Bureau (CRB)