Administrative Officer II – Locum Job Pwani University

REF: PU/ADV/06/07/2025

Academic Qualification

The candidate must have a Bachelor degree in any area of study from a recognised institution.

Experience

The candidate must have minimum of one (1) year relevant work experience in a busy organisation with proven integrity, independence, innovativeness and compliance to deadlines.

In addition, the candidate should have experience in the following;

• Assisting with scheduling meetings and handling oral examination defenses, Board of Graduate meetings
• Sending calendar invites and reminders.
• Preparing memos for the oral defenses.
• Assisting in taking minutes during the oral defenses.
• Assisting in creating or updating reports, presentations and other office documents.
• Handling phone calls, emails, and other communication.
• Responding to inquiries or directing them to the appropriate person or department.
• Assisting in drafting and sending out internal and external communications.
• Entering and updating information in databases or spreadsheets.
• Managing customer service inquiries.
• Sorting incoming and outgoing mail and distributing it to the appropriate department or individuals.
• Skills

The candidate must have the following: –

• Communication skills
• Computer proficiency
• Interpersonal skills
• Organisational skills
• Report writing skills
• Team work skills

How to Apply

Interested applicants should submit two (2) copies of their application accompanied by a detailed Curriculum Vitae, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names, and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.

Applications and recommendations letters from referees should be addressed to:

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Pwani University is an equal opportunity employer, female candidates and persons living with disability are encouraged to apply. The latter should attach their National Council for Persons with Disability (NCPWD) Certificate.

The deadline for submitting applications is Thursday 7th August, 2025. Applications received later than this date will not be considered.