Administrative Executive Job Acorn Holdings, Nairobi, Kenya

Job Summary

• As an Administrative Executive, you will be responsible for managing various administrative functions to ensure the smooth operation of the office. Your duties will include parking and SIM card management, stationary procurement, office cleanliness, stakeholder management for office service providers, office space management including furniture and repairs, driver management, and serving as the office receptionist.

Responsibilities

Parking and SIM Card Management:

• Coordinate parking allocations for employees and visitors with the caretaker/security guards.
• Manage the distribution and tracking of SIM cards for corporate lines.

Stationery Procurement:

• Maintain adequate stock levels of office supplies and stationery.

Office Cleanliness:

• Oversee cleanliness and tidiness of the office premises.
• Coordinate with cleaning staff or service providers to schedule cleaning activities.
• Address any cleanliness issues promptly and ensure adherence to hygiene standards.

Office Space Management:

• Manage office space allocation and layout, including desks, chairs, and seating arrangements.
• Coordinate repairs and maintenance of office facilities, such as furniture, air conditioning units, refrigerators, and microwaves.
• Ensure a safe and comfortable working environment for employees.

Stakeholder Management:

• Act as the primary point of contact for office service providers, such as cleaning, maintenance, and security companies.
• Communicate service requirements and ensure service levels are met.
• Resolve any service-related issues and escalate as necessary.

Driver Management:

• Ensure compliance with transportation regulations and safety standards.
• Supervise drivers to ensure safe and timely transportation.
• Manage vehicle expenses, including fuel, maintenance, and insurance.
• Prepare and maintain the company driver schedule.
• Process and approve leave requests for drivers.

Office Receptionist:

• Greet visitors, answer incoming calls, and direct inquiries to the appropriate personnel.
• Handle incoming and outgoing packages, and deliveries.
• Provide general administrative support, such as scheduling meetings and maintaining office records.

Qualifications

• Bachelor’s degree in business administration, Office Management, or related field preferred.
• 3+ years of experience in administrative roles, preferably in a corporate environment.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and office management software.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.

How to Apply

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