Administrative Assistant Job MKU Thika, Kenya
Qualification
Must have:
- Bachelor’s degree in relevant area of specialization.
- 2 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
OR
- Higher National Diploma in relevant area of specialization
- 3 years’ experience in Grade 7 at MKU or at a similar position in a recognized academic institution.
OR
- Diploma in relevant area of specialization.
- 5 years’ experience in Grade 7 within MKU or at a similar position in a recognized academic institution
Added Advantage
- A Diploma in Secretarial Studies or a related professional qualification from a recognized institution will be an added advantage.
Key responsibilities also include
Duties and responsibilities:
- Support the implementation of administrative functions within the department to ensure smooth operations.
- Record, prepare, and circulate accurate minutes for university committee meetings in a timely manner.
- Maintain proper filing and documentation systems for committee records, correspondence, and departmental reports.
- Assist in scheduling meetings, preparing agendas, and following up on action points.
- Handle incoming and outgoing correspondence, including emails and official letters.
- Provide general administrative and clerical support to staff and management.
- Coordinate departmental activities, workshops, and events, including logistics and communication.
- Maintain and update departmental databases and records (manual and electronic).
- Monitor office supplies and process requisitions when necessary.
- Ensure confidentiality and proper handling of sensitive information.
- Liaise with internal departments and external stakeholders to support communication and coordination.
- Assist in preparing reports, presentations, and other official documents.
- Track assigned tasks and follow up to ensure timely completion.
- Perform any other duties as assigned by the immediate supervisor in line with departmental objectives.
How to Apply
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