Administration Officer Job Safal Group
Admin Jobs, Safal Group Jobs.
Overall Purpose of the Position
Coordinate company travel, accommodation , and events; manage outsourced catering and administrative suppliers; ensure timely permits, compliant reporting, and efficient office services that support employee experience, safety , and cost management.
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Key Performance Areas
Travel & Logistics
- Coordinate employee and visitor travel, accommodation, and airport transfers.
- Maintain a travel calendar and process related PRs/POs in SAP.
- Reconcile travel and hotel expenses.
Events & Meeting Coordination
- Organize company events and meetings (onsite and offsite).
- Manage office supplies and stationery; maintain accurate stock records.
- Create PRs, reservations, and gate passes for various departments in SAP.
Vendor, Catering & Facilities Oversight
- Oversee outsourced catering and housekeeping operations.
- Ensure hygiene, sanitation, PPE compliance, and canteen statutory requirements.
- Manage catering contracts, invoices, and service SLAs.
Budget & Procurement
- Manage travel, hotel, and stationery budgets, including forecasting and spend tracking.
- Liaise with Procurement to source vendors and monitor delivery/performance.
Requirements
Minimum Requirements
- Bachelor’s degree in Business Management (required).
- Higher Diploma in Administration or Hospitality Management (added advantage).
- 5+ years of relevant administration experience.
- Experience working in busy operations or an industrial environment is preferred.
- Key competencies: Strong vendor management and supervisory skills, Excellent customer service and communication abilities, Analytical problem-solving and sound judgment, High attention to detail, planning, and process improvement capability, Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint), Working knowledge of SAP is essential.
- Languages: English, Kiswahili,
- Personality attributes: Pleasant personality with strong interpersonal skills, culturally aware, flexible, and adaptable, Ethical, diligent, and target-oriented, Strong organizational skills and the ability to work under pressure.
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How to Apply
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