Admin Officer Job DDD Kenya

Admin Jobs, Digital Divide Data Jobs.

We are seeking a proactive, polished, and highly organized Admin Officer to join our team. This role requires someone who can create a welcoming environment for visitors and staff, manage administrative functions with efficiency, and support smooth day-to-day operations. The ideal candidate will be customer-oriented, dependable, and capable of handling a wide range of administrative responsibilities with professionalism.

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Qualifications

Key Responsibilities

Office Management

• Oversee day-to-day office operations to maintain a clean, safe, and productive work environment.
• Manage office supplies, stationery, and consumables—track usage and reorder proactively.
• Monitor meeting rooms, common areas, and workstation setups to ensure readiness and order.
• Handle access cards, visitor management, and general front-office coordination.

Administrative Support

• Maintain organized filing systems (digital and physical) for documents, records, and correspondence.
• Prepare administrative reports, memos, and communication updates as needed.
• Support meeting scheduling, office calendars, and basic clerical tasks.
• Assist with petty cash management and administrative expense tracking.

Vendor & Services Coordination

• Liaise with cleaning, security, courier, and maintenance service providers.
• Track service quality and escalate service issues promptly.
• Support procurement by obtaining quotes, raising LPOs, and following up on deliveries.

Logistics Support (Light)

• Coordinate local transport bookings for staff, visitors, and errands.
• Support movement of office supplies, equipment, and maintenance items.
• Assist in planning and coordinating small office events and internal activities.

Compliance & Office Standards

• Ensure adherence to company policies on office use, health & safety, and cleanliness.
• Conduct regular checks on facilities, equipment, and supplies.
• Ensure the office environment meets audit and compliance expectations.

Traits We’re Looking For

• Highly organized and detail-oriented.
• Reliable, professional, and consistently responsive.
• Strong problem-solving and follow-up skills.
• Team-oriented but able to work independently.

Requirements

• Diploma or Degree in Business Administration or related field.
• 2–3 years of experience in office administration or office management (BPO/tech/operations environment is an added advantage).
• Strong organization, communication, and coordination skills.
• Proficiency in MS Office or Google Workspace.
• Ability to multitask, follow through, and manage priorities with minimal supervision.

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How to Apply

Click here to apply