Admin Associate- HR Job Kapa Oil
HR Jobs. Kapa Oil Jobs
OBJECTIVES
Provide administrative support in a busy office, ensuring smooth operations, efficient documentation, and basic HR assistance as needed.
Read>>>What Are the Most In-Demand HR Skills HR Leaders Should Invest In?
QUALIFICATIONS:
- Degree in Human Resources, Business Administration, or related field.
- 1-5 years of administrative experience in a busy office environment.
- Previous HR experience required.
EXPERIENCE:
- Administrative support in a busy office
- Basic HR administration
- Travel and event coordination
- Supporting multiple departments or senior management
- Preparing meeting agendas, minutes, and follow-ups
- Managing logistics such as bookings, transport, and visitor coordination.
RELATIONSHIPS & ROLES:
- Strong organizational and multitasking abilities.
- Excellent written & verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
- Attention to detail and accuracy in documentation and reporting.
- Ability to work independently/under pressure
Reports To:
- Head of HR & Admin.
KEY OUTPUTS / TASKS
- Draft departmental correspondence and prepare reports, memos, and other administrative documents
- Manage day-to-day administrative operations, including filing, record-keeping, and maintaining office systems and databases.
- Handle staff medical claims, ticketing, and travel arrangements for staff and directors.
- Assist with basic HR functions such as on boarding, leave tracking, and maintaining employee records.
- Coordinate departmental and company meetings, including scheduling meetings and events.
- Organize factory tours in liaison with Hod’s and relevant departments.
- Support senior staff with ad hoc tasks to ensure smooth office operations.
- To perform any other duties assigned from time to time by the management.
- Support the induction process by preparing on boarding materials and coordinating with relevant departments.
- Track and follow up on pending tasks, departmental deadlines, and action points.
- Assist in organizing staff welfare activities or small internal events.
- Perform any other responsibilities as assigned by the Head of HR & Admin.
Read>>>Smart CV Tweaks to Stay Relevant in Any Job Market
How to Apply
Please share your updated CVs on hr@kapa-oil.com not later than 01.12.2025.
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