Admin Assistant NGO Job Global Methane Hub

Admin Jobs. Global Methane Hub

Position Summary

The Global Methane Hub’s Administrative Assistant-Programs, will provide administrative and logistical support to the three Program Directors (Energy, Agriculture, and Waste & Circular Economy) and their teams, as directed. While supporting all three directors, they will report directly to the Program Director, Waste and Circular Economy. They will work closely with peers, managers, and leads within and across teams to obtain/provide information for internal and external parties while also managing operational systems and ensuring seamless administrative processes.

Job Responsibilities

• Provide routine organizational, administrative and logistical support for the Program Directors and their teams.
• Engage with internal teams and external vendors/partners to ensure effective coordination.
• Independently manage complex calendars, scheduling meetings across time zones for all the program directors.
• Support meetings with internal and external stakeholders by taking notes, preparing meeting materials, and following up with participants.
• Arrange audio/visual requirements for virtual and in-person meetings, as necessary.
• Arrange complex international and domestic travel – managing flights, hotels, transportation, visa, and meetings schedules during travel – for the Program Directors.
• Maintain and organize digital records.
• Prepare and submit expense reports for the Program Directors, ensuring compliance with organizational financial procedures.
• Collaborate and build relationships, ensuring smooth communication and workflow between internal teams and external stakeholders. Support the adoption and use of operational systems across the organization.
• Perform other relevant duties and responsibilities as requested.

How to Apply

Please send a resume and cover letter to people@globalmethanehub.org, using “Admin Assistant, Program” as subject.  Application closes on Sunday October 05, 2025.