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Job Responsibilities
- The Administrative Assistant supports daily operations, administrative processes, and coordination tasks under the direction of the manager. Responsibilities include:
- Process & Document Management
- Manage and update Trainual content (processes and policies) as directed.
- Maintain organized digital filing systems and document storage.
- Complete and submit vendor forms, applications, and renewals.
- Process and track electrical permit paperwork.
- Keep the company’s annual corporate report updated via Sunbiz.org.
Communication & Support
- Make business-related calls as needed (vendors, follow-ups, service providers).
- Schedule vendor appointments and office services (e.g., cleaning, maintenance).
- Provide technical support coordination for tools such as phone systems and software subscriptions.
- Assist with general administrative tasks as assigned (calls, applications, renewals, follow-ups, etc.).
- Assist management with various tasks and priorities as needed.
Operations Support Responsibilities
- Review & Reporting: Review and send weekly employee time reports to the General Manager for review and payroll accuracy.
- PTO Management: Process employee PTO requests as they are received and update the company PTO tracker accordingly for General Managers review and approval or denial.
- KPI Dashboard Oversight: Assist in maintaining and updating the company KPI dashboard to ensure data accuracy and visibility for leadership.
- General Operations Assistance: Provide ongoing support with various operational tasks and administrative needs as assigned to ensure smooth daily operations.
Requirements
- 2+ years administrative or operations support experience
- Strong attention to detail and accuracy
- Excellent organizational and digital file-management skills
- Proficiency with email and calendar management tools (Google Workspace/Microsoft Office)
- Strong written and verbal communication skills
- Ability to manage vendor communication and make business-related calls professionally
- Experience handling basic financial/admin tasks (payments, renewals, tracking)
- Strong time-management and ability to work independently with minimal supervision
How to Apply
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