Admin Assistant Job Besca Engineering

Admin Assistant Job. Admin Jobs In Kenya

Job Purpose

We seek to recruit an Admin Assistant who will be responsible for providing administrative support, maintaining organized filing systems, and ensuring the smooth day-to-day operations of the office. The ideal candidate is highly organized, proactive, and able to handle multiple tasks in a fast-paced environment.

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Key Roles & Responsibilities:

• Administrative Support: Assist the Office administrator with daily tasks and projects.
• File Management: Maintain files, manage the filing system, and update paperwork/documents as needed.
• Documentation & Word Processing: Create, edit, and organize documents to ensure accuracy and easy retrieval.
• Record Keeping: Record necessary information, including daily fieldwork updates, ensuring all data is accurate.
• Reception Assistance: Greet and assist clients and visitors when needed, providing excellent customer service.
• Clerical Duties & Errands: Perform general office tasks, such as delivering messages or parcels, and run errands as assigned.
• Office Organization: Keep office areas neat, organized, and well-maintained; help organize and maintain common areas.
• Opening & Closing Procedures: Ensure the office is open during business hours and properly secured after hours.
• Purchasing & Payments: Track field purchase receipts/ETRs and proof of payments, recording and filing them promptly.
• Casual Workers’ Records: Accurately capture and maintain details of casual workers.
• Inventory Tracking: Record and file stock of unused project materials as reported by the project engineer.
• Smooth Office Operations: Coordinate with colleagues to maintain an efficient workflow and address any administrative issues.
• Other Duties: Carry out any additional tasks assigned by the company administrator or management.

Skills & Qualifications:

• Education: At least a post-secondary school certificate or equivalent; additional training in office administration is a plus.
• Experience: Previous experience in an administrative or clerical role preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with basic office equipment.
• Organizational Skills: Strong ability to prioritize tasks, maintain orderly records, and manage time effectively.
• Communication: Excellent verbal and written communication skills, with a friendly and professional demeanor.
• Attention to Detail: Accuracy in data entry, record keeping, and document handling.
• Team Player: Willingness to collaborate with others to ensure the office runs smoothly.

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How to Apply

If you are up to the challenge, possess the necessary qualification and experience, please send your CV to hr@bescaengineering.co.ke capturing:
“Admin Assistant” as the email subject to be received by Wednesday, 31st of March 2025.