Admin Assistant Job Access Platinum Capital

Administration Jobs, Access Platinum Capital Limited Jobs. Admin Assistant manages office workflows and client inquiries, requires a Business Administration Diploma, 2+ years administrative experience.

Role Overview

The Admin Assistant plays an important role in ensuring the organisation operates smoothly, efficiently, and professionally on a day-to-day basis. As the first point of contact for the organisation, the role helps create a positive experience for clients, visitors, and stakeholders while providing reliable administrative and coordination support to the Director and wider team. By keeping information, schedules, communication, and office processes well organised, the Admin Assistant enables the team to focus on its core responsibilities and contributes to the organisation’s broader goals of efficiency, professionalism, and effective service delivery.

The role is well suited to someone who is organised, discreet, responsive, and able to manage multiple priorities with attention to detail in a fast-paced office environment.

Key Competencies

• Discretion: Handles sensitive information- the Director’s schedule, correspondence, records with confidentiality.
• Prioritisation: Distinguishes urgent from routine, and manages competing demands without constant supervision.
• Communication: Clear, professional written and verbal communication across visitors, staff, and service providers.
• Reliability: Consistently meets deadlines and follows through on commitments.

Responsibilities

• Front Office Management: Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming front office experience.
• Reception & Communication: Manage incoming calls, emails, correspondence, deliveries, and general enquiries, directing them to the appropriate persons.
• Director’s Calendar Management: Maintain the Director’s calendar, schedule meetings and appointments, and provide timely reminders and follow-ups.
• Administrative Support: Provide day-to-day administrative support to the Director and other departments as required.
• Meeting Coordination: Coordinate meetings, including scheduling, room preparation, invitations, materials, and follow-up on action points.
• Office Coordination: Support the smooth running of the office by coordinating supplies, facilities, service providers, and maintenance requests
• Records & Documentation: Maintain accurate physical and electronic records, correspondence, registers, and administrative documents.
• Travel & Logistics: Arrange travel, accommodation, transport, and other logistics for the Director and staff when required.
• General Coordination: Follow up on administrative tasks across departments, maintain confidentiality, and ensure assigned actions are completed on time.

Qualifications

• Diploma in Business Administration, Office Administration, or a related field.
• 2 to 3 years of experience in administration, front office, or executive support.
• Previous experience supporting a senior executive is an advantage.
• Proficiency in Microsoft Office (Outlook, Word, Excel including basic formulas and data entry for tracking/reporting).
• Experience with digital calendars, email, and video-conferencing tools.
• Strong written and verbal communication skills.

How to Apply

Click here to apply