Microsoft Excel is a powerful and important spreadsheet program when it comes to working with data. Data collected can be organized and analyzed using a spreadsheet program. In schools, it can be used to record attendance, assignments and also to calculate grades. Learners can use it to improve their research and analytical skills.
In companies, Microsoft Excel is used for complex calculations, billing, data management, analysis, finance, and business tasks. Important data can be stored in form of charts or spreadsheets and for you to make the most of Microsoft Excel, you should improve your Excel skills.
So, how can you enhance your Microsoft Excel skills?
Here are 9 tips,
1. Use Shortcuts to Select the Data
Instead of manually clicking on and dragging over the cells that are to be highlighted, select the first one, hold down Ctrl + Shift, then press either the down or up arrow to highlight all the data in a column, or press the left or right arrow to select everything in a row.
2. Insert More Than One New Row or Column
If you want to expand your data set, instead of adding one by one, highlight three pre-existing ones, then right-click and press Insert
3. Use Format Painter to Visually Organize and Format Your Information
This handy tool is represented by a paintbrush in the toolbar is essential when you want to copy format from one part of a spreadsheet to another. Select a shape, a cell, a picture border, a type of text, then apply it to cells that should be maintained regularly and consistently.
4. Let Autofill Do the Work
If you want a series of ascending dates or formatted numbers then move your cursor to the lower right portion of the final cell then click a plus sign (+), and drag to select all the cells you need to be filled.
5. Display Excel spreadsheet formulas
Find out the formulas used by clicking the Show Formulas button or press Ctrl + ` on the keyboard to display all the formulas used in a workbook. Having advanced Microsoft excel skills can ease your work.
6. Import Your Data Correctly the First Time
Import data properly for you to create drop-down lists or pivot tables from it. Use options from the Data tab with includes From Access, From Web, From Text, or Other Sources because Excel can combine data from all sorts of sources.
7. Hide or unhide important data
If you want to remove a row or column without deleting it then select the whole thing by clicking the letter or number header, right-click, and select Hide. If you want to reverse the operation then select the columns or rows surrounding the hidden one, right-click, and select Unhide.
8. Try Pivot Tables
Pivot Tables can provide summaries of a large set of data. Save a new copy of the raw data set, then select Insert > Pivot Table.
9. Transfer Excel data into Microsoft Word
If you want a table, chart, or other spreadsheet-like graphical representation in a Word document, select Insert > Object, locate the Excel chart you want, and click Insert. Check the link to the file box and the data in the original Excel spreadsheet changed will automatically be updated.
The Bottom Line
If you want to make your work easier, what you have to do is to learn basic Excel skills. Regardless of the level of expertise, there will always be something new to learn. Improving your Excel skills can not only help you keep track of your finances, but might also lead you to a great job of your dream.
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