Office Secretary –Machakos Job

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Role Objective

Our client, a premium Hotel in Machakos is seeking a detail-oriented and organized Office Secretary to provide administrative support and ensure accurate documentation of meetings and office activities. The role will focus on minute-taking, document management, and supporting smooth day-to-day office operations. The position is to be filled immediately.

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Core Duties and Responsibilities

• Attend meetings and accurately record and prepare structured meeting minutes.
• Prepare and circulate meeting agendas, minutes, and follow-up action points in a timely manner.
• Maintain organized records of meeting documents, reports, and correspondence.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming calls, emails, and general office correspondence professionally.
• Maintain filing systems (both physical and electronic) to ensure easy retrieval of information.
• Provide administrative support to management and various departments.
• Ensure confidentiality and secure handling of sensitive company information.
• Assist in preparation of reports, presentations, and official documents.

Job Specifications and Qualifications

• Diploma in Business Administration, Secretarial Studies, or a related field.
• At least 2 years’ experience in a secretarial or administrative role.
• Proven experience in minute-taking and documentation.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good typing speed with high accuracy.
• Strong written and verbal communication skills.

Key Competencies

• High attention to detail.
• Strong organizational and time management skills.
• Professionalism and discretion.
• Ability to multitask and meet deadlines.
• Good interpersonal and communication skills.
• Ability to work with minimal supervision.

How to Apply

If interested in the position and meet the above requirements, kindly send your CV on or before 13th March 2026 to the email careers@emergeegressconsulting.com and indicate the position applied for in the subject line. Only shortlisted applicants will be contacted. Interviews will be conducted on a rolling basis.