Logistics Assistant NGO Job ACTED

NGO Jobs. Agency for Technical Cooperation and Development Jobs

About the role

Acted is looking for a Logistics Assistant to support day-to-day logistics work from the Nairobi office. This role will mainly support procurement, transport coordination, stock management and general logistics follow-up.

You will work closely with the Logistics Manager and other teams to make sure operations run smoothly and on time.

Key Responsibilities

Procurement support

• Follow up on purchase requests and make sure all documents are in place
• Support sourcing of suppliers and getting quotations
• Track orders and follow up with suppliers to ensure timely delivery
• Prepare basic procurement documents and keep records updated
• Work with Finance to follow up on supplier payments
• Help maintain and update the supplier database

Transport and coordination

• Support planning of staff movements and field visits.
• Help manage driver schedules and daily transport needs
• Check that vehicle documents like insurance and logbooks are up to date
• Monitor fuel usage and basic vehicle follow-up
• Assist with booking travel and accommodation for staff
• Support logistics arrangements for meetings, trainings, and workshops

Stock and assets

• Keep track of stock coming in and going out of the office
• Maintain simple stock records and support regular stock counts
• Flag when items need to be restocked
• Support tracking of office equipment and assets

Filing and reporting

• Make sure all logistics documents are properly filed (both soft and hard copies)
• Keep records organized and easy to access
• Support preparation of weekly and monthly logistics reports
• Update tracking tools and share with the team when needed

Qualifications

• A first degree in Logistics, Procurement, or Supply Chain Management
• 2–5 years of relevant work experience in Logistics, Procurement, or Supply Chain Management. Experience working with an INGO is highly desirable.
• Experience or knowledge of one or more of the following areas would be an additional asset: agriculture, construction, food supply, inventory and property management, technology, transport, water, sanitation and hygiene services.
• Highly organized, detail-oriented, and able to prioritize tasks to meet deadlines.
• Diligent, dedicated, and able to see complex procedures through to completion.
• Able to communicate complex information clearly, with excellent interpersonal skills.
• Self-motivated, able to work independently or as part of a team.
• Fluent written and spoken English.
• Excellent computer skills including Microsoft Office (particularly Excel, Outlook, and Word).

How to Apply

Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to kenya.jobs@acted.org Applications must be received on or before 5:00 PM on 15 April 2026 with the subject line: Logistics Assistant _Nairobi