Depot Assistant Job Kinangop Dairy

Accounting Jobs. Kinangop Dairy Jobs

Job Purpose

To support depot efficiency by ensuring compliance with company policies, regulatory standards and operational best practices while providing oversight in reporting, audits, and customer service management.

Key Responsibilities

Order & Sales Management

Receive, authorize, and process sales orders and invoices.

• Reconcile salesmen’s accounts (cash and stock) and confirm payments.
• Collect cheques, manage direct cash sales, and ensure proper allocation of payments. Stock & Inventory Control
• Ensure accurate stock records in both physical and system (Syspro) dashboards.
• Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.
• Oversee fuel and mileage records for depot trucks. Financial Administration
• Handle petty cash payments and balances.
• Verify invoice accuracy before posting.
• Prepare and dispatch customer statements, monitor debt ageing, and support credit control.

Reporting & Documentation

• Prepare weekly and monthly depot activity reports.
• Generate administrative and cost-control reports.
• Verify contracts, key account documents, and maintain compliance records. Depot Operations & Staff Management
• Deputize for the Depot Administrator and oversee depot staff, drivers, and salesmen.
• Maintain depot cleanliness, orderliness, and operational discipline.
• Handle any additional assignments as directed by the Depot Administrator.

Qualifications

• Must be a graduate in Business Studies or Accounting.;
• Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage;
• Must have KCSE grade C+ and above;
• Computer literate with strong competence in MS office package to include Excel, access and power point;
• Experience with the accounting packages and ERP’s to include QuickBooks, Sage, or Syspro, knowledge of Syspro will be an advantage;
• Effective and impactful communication, good negotiation, problem solving and presentation skills; and
• Must have minimum 3 years’ experience in warehouse management/inventory management

How to Apply

Click here to apply