Administrative Officer III JOb NDMA

Admin Jobs, National Drought Management Authority Jobs.

Job Reference Number NDMA V/No.7/4/2026

Position Summary/ Purpose

Administrative Officers are responsible for administrative support services such as official transport, security services, vehicle servicing and maintenance, coordination of cleaning services, messenger and registries, supervision of support staff, operationalization of services delivery, ensuring timely and efficient communication and co-ordination in the Authority, monitoring and evaluation of matters pertaining to administration, enforcement and service delivery in the Authority and handle routine operational issues in the department (Division)

Job Specifications

Specific Duties and responsibilities will include: –

• Assist in developing of policies and guidelines for administrative purposes.
• Maintenance and servicing of motor vehicles.
• Maintenance of office buildings.
• Allocation of offices.
• Co-ordinate transport services, including allocation of vehicles and supervision of drivers.
• Co-ordinate registry services.
• Assist in ensuring all vehicles have valid certifications (e.g., certificates of road worthiness/inspection) and adhere to national transport safety standards
•  Assist in daily scheduling, allocation, and tracking of vehicles and drivers for official duties.
• Assist in preparing maintenance/repair schedules for vehicles, motorcycles, and generators to ensure they are roadworthy. Assist in supervising drivers and ensuring they adhere to safety rules, procedures, and ethical conduct.
• Assist in monitoring and managing fuel consumption, fuel supplies, and spare parts inventory.
• Assist in maintaining accurate records, including vehicle logs, registration, insurance, daily inspection reports, and accident reports.
• Assist in producing monthly reports on vehicle usage and operational efficiency.
• Assist in ensuring all vehicles have valid certifications (e.g., certificates of road worthiness/inspection) and adhere to national transport safety standards

For appointment to this grade, an officer must have:

• Diploma in Management, Administration or related from a recognized institution
• Proficiency in Computer applications
•  Fulfill the requirement of Chapter Six of the Constitution

Interested qualified applicants are notified of the following:

• Detailed job descriptions, requirements and applicant’s bio- data form is available on the website www.ndma.go.ke
• Applicants MUST fill the Bio-Data Form, whose link will be availed in the Authority’s website. Applicants who will not fill the bio data form will have their applications rejected.
• All applications must be submitted online on or before 11th May, 2026, by 5.00 pm. Physical application will not be accepted.
• NDMA is an equal opportunity employer. Persons with disabilities, marginalized and minorities are encouraged to apply.
• There is NO fee charged by NDMA for any application of these positions.
• Canvassing of any form will result in the disqualification of the candidate.
• ONLY shortlisted candidates will be contacted

How to Apply

Interested qualified applicants are requested to submit a filled Bio-data form, a cover letter, detailed CV, copies of certificates & testimonials with the title of the position and Reference Number clearly indicated in the email subject line to hr@ndma.go.ke. The Bio-data form link will be provided on the Authority’s website. Successful candidates will be required to fulfill the requirements of Chapter six (6) of the Constitution of Kenya, specifically clearance from the following institutions;

• Kenya Revenue Authority
• Higher Education Loans Board
• Ethics and Anti-Corruption Commission
• Directorate of Criminal Investigations (Certificate of Good Conduct)
• Registered Credit Reference Bureau

Applications should be addressed to;

Chief Executive Officer,
National Drought Management Authority
P. O. Box 53547 00200
NAIROBI, KENYA