Vehicle Registration Assistant Job ICRC

Vehicle Registration Assistant Job

The Vehicle Registration Assistant facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.

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Accountabilities & Functional responsibilities

• Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates’ vehicles;
• Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates;
• Handling vehicle registration, customs entries, Ministry of Transport inspection reports;
• Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database;
• Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet;
• Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.
• Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal;
• Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles;
• Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets;
• Review & facilitate renewal of the Transport Driver’s Driving Licences & update status in Fleet wave database;
• Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace;
• Inspection of ICRC’s Motor Vehicles and update in Fleet Wave on time.

Qualifications

• Degree in Business Administration or Logistics Management or equivalent;
• Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs;
• Minimum 5 years’ experience in a similar position;
• Previous working experience with International Organizations (preferred);
• Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English;
• Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management;
• A valid driving License class BCE;
• Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly;
• Attentive to details with high sense of confidentiality and integrity;
• Good presentation and analytical skills in managing files & extensive databases;
• Self-managed & high degree of flexibility and responsiveness;
• Basic motor vehicle knowledge.

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How To Apply

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