School Accounts Assistant Job

Accounting Jobs

Job Purpose:

To support the school by maintaining accurate financial records, processing transactions, preparing reports, and assisting with day-to-day accounting operations.
The Accounts Assistant ensures financial transparency, accountability, and compliance with relevant policies and regulations.

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Key Responsibilities:

Financial Record Keeping

• Maintain accurate and up-to-date records of all financial transactions.
• Update accounting systems with income, expenses, payroll, and petty cash details.
• Reconcile bank statements and daily receipts.

Fee Management

• Prepare termly fee statements for parents.
• Track student fee payments and follow up on outstanding balances.
• Issue receipts and ensure timely banking of collections.

Payment Processing

• Prepare payment vouchers for approval.
• Process supplier invoices and ensure timely payments.
• Assist in payroll processing, including statutory deductions (PAYE, NHIF, NSSF, etc.).

Budgeting and Reporting

• Assist in the preparation of the school’s annual budget.
• Support monthly, quarterly, and annual financial reporting.
• Monitor budget expenditures and flag variances.

Compliance and Audit

• Ensure adherence to financial policies and procedures.
• Maintain records required for internal and external audits.
• Support audit processes and respond to auditor queries.

Inventory & Asset Management

• Maintain up-to-date records of school assets and inventories.
• Assist in periodic stock-taking and asset verification.

Communication & Liaison

• Respond to parent and vendor inquiries on financial matters.
• Coordinate with the school administration and teaching staff on budget-related issues.
• Work closely with banks and suppliers.
• Assist in other administrative tasks that may be assigned.

Qualifications:

• Diploma in Accounting or Business Administration or a CPA Part I is mandatory.
• Experience working in a school is not a must but is a plus.
• Proficiency in accounting software (e.g., QuickBooks, Sage,)
• Excellent computer skills, especially in MS Excel and Word.

Skills & Competencies:

• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• High level of integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Ability to work independently and as part of a team

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How to Apply

Salary: Kshs. 25,000/- Gross. Non-negotiable.
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