Sacco Registry Officer Job Co-operative Bank
Banking Jobs, Co-operative Bank of Kenya Jobs.
The Registry Officer will be responsible for the society’s registry, ensuring a functional document management system is in place for the society’s documents. The Officer will also ensure compliance with the society registry policies and the data protection policies and regulations.
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Roles and Responsibilities:
Some of the Key Responsibilities of this position includes but shall not be limited to:
Maintenance of the society’s records both physical and electronic:
- Maintaining an efficient registry in line with the society’s policies and data protection requirements.
- Ensuring accurate records of file movements within the society.
- Preparing monthly reports on the society’s records management.
- Spearheading the upgrade of an electronic registry and its maintenance.
- Putting in place an efficient system for archiving documents
- Assisting in drafting, implementing and improving registry policies.
Providing effective mail management in the head office of the society:
- Receiving, registering, and coding incoming notices, letters and other correspondence and forwarding to the designated department or officer.
- Registering, dispatching and doing follow up of outgoing communications.
Monitoring society’s assets:
- Ensuring all asset records are properly captured in the system regarding details and location
- Tagging all assets on acquisition before distribution
- Monitoring and tracking asset movement within the office, maintaining accurate records of asset movement and locations
- Carrying out annual asset verification in the society and reconciliation with digital records
- Making recommendations for the disposal of obsolete assets
- Supervising the staff in the registry department.
- Performing any other duties as may be assigned.
Minimum Qualification & Attributes
- Degree in Records and Information Management or similar.
- Proficiency in IT.
- A minimum of 3 years of working experience. Experience with an electronic document management system will be an added advantage.
- Experience in procurement or asset management will be an added advantage
- Membership of relevant body.
- Good interpersonal skills
Core Competencies
- Excellent interpersonal and communication skills
- Leadership, organizational and administrative skills
- Team player and self-motivated
- Excellent Computer skills
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How to Apply
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