Property Manager Job Ameristar

Real Estate Jobs. Ameristar Jobs

Job Purpose

The Projects and Property Manager is responsible for overseeing project delivery, vendor and contractor management, architect contract administration, land sales support, rental property management, and day-to-day office operations. The role reports directly to the Managing Director and requires a high degree of independence and commercial judgment.

Key Responsibilities

Office and Team Management

• Supervise support staff and manage daily office operations 
• Receive, screen, and route all inbound client calls, emails, and walk-in inquiries
• Manage office suppliers, utility accounts, and service contracts
• Maintain physical and digital filing systems for all company documents
• Update the company operations task tracker daily

Project Management

• Own and maintain the project status tracker for all active developments
• Conduct scheduled site visits and submit written reports with photos after each visit
• Follow up daily with contractors, surveyors, lawyers, and county offices on pending items
• Track all regulatory submissions including NCA and NEMA
• Flag any deviation from project plan, budget, or timeline to the MD within 24 hours

Consultant Management

• Serve as primary contact for all appointed architects, engineers, and consultants
• Issue and track design briefs, review cycles, and submission deadlines
• Review submissions for completeness before forwarding to regulatory bodies
• Maintain a consultant register tracking scope, fees, milestones, and payments

Vendor and Contractor Management

• Source and vet contractors using a minimum of three competitive quotations per engagement
• Prepare scopes of work, payment schedules, and retention terms for all contractor agreements
• Inspect works on site before approving any stage payment
• Negotiate rates in line with current market benchmarks
• Maintain an approved vendor register with performance history

Land Sales Support

• Attend and lead client site visits; deliver plot presentations
• Prepare and maintain buyer-facing materials: site plans, availability schedules, and payment plans
• Track active reservations and follow up on payment installments
• Coordinate with the company lawyer on offer letters, sale agreements, and title transfers

Rental Property Management

• Manage all tenant relationships and oversee monthly rent collection
• Follow up on arrears within 5 working days of the due date
• Maintain a tenancy register with lease dates, renewal schedules, and deposit records
• Coordinate maintenance and repairs; obtain two quotations for any repair 

Qualifications and Experience

• Degree or Diploma in Real Estate, Land Economics, Project Management, or Business Administration, Business Administration, Office Management, or a related field
• Minimum 3 years in a Kenyan real estate, property development, or construction environment
• Proven experience in land or plot sales from inquiry through to title transfer
• Direct experience managing architect or contractor contracts
• Working knowledge of Kenyan land documents: title deeds, mutation plans, RIM maps, and official searches
• Experience coordinating Development Permission applications or liaising with NCA, NEMA, or county planning offices
• Strong negotiation, communication, and organizational skills
• Fluent in English and Kiswahili, written and spoken
• Valid driving licence; willing to travel to project sites regularly

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with property management software and CRM systems 
• Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom)

Probation Period

This role is subject to a 6-month probationary period. Confirmation to permanent employment is based on performance. Full details will be discussed at the offer stage.

How to Apply

Send your CV and a one-page cover letter to:careers@ameristarltd.com

Subject line: Projects and Property Manager Application