Programme Officers NGO Job Concept Foundation

NGO Jobs. Concept Foundation Jobs

Key information/Summary:

• Concept Foundation (Concept) is recruiting 2 new full-time staff positions for the role of Programme Officer.
• We require suitably qualified and experienced candidates to be located in either Accra (Ghana), Bangkok (Thailand), Kigali (Rwanda), Nairobi (Kenya), or – less preferred – Geneva (Switzerland)
• Each position will provide support to one or more projects and will sit in either the
• Manufacturing, Market Access and Business Development or the Research and
• Development units within Concept Foundation, depending on which role successful candidates are selected for.
• Essential education includes a university degree in biology, biomedical sciences (including biomedical engineering), pharmacy, health sciences (e.g. epidemiology, biochemistry, pharmacology) or public health.
• Essential knowledge and experience include excellent organizational and coordination skills, 1-3 years of experience supporting project management at a non-profit or international organization in global health.
• Excellent written and oral communication skills in English are required

Job purpose:

The post-holder will be responsible for providing day-to-day programmatic support to one or more projects running in parallel. Reporting to a Programme/Project manager, the incumbent will engage across teams and functional areas collaborating with programme, technical, and administrative staff to provide project/programme-specific administrative and management support for the preparation and execution of technical and grant related activities.

Scope of work:

• The incumbent will support the day-to-day coordination of project activities and deliverables,
• working across teams and with technical consultants to ensure timely delivery of project outputs.

Core responsibilities:

• Project planning and tracking: Develop and maintain internal project plans/Gantt charts in project management software; prepare external versions for partners and donors.
• Logistics, procurement and administration: Lead all project-related logistics, procurement, and administrative tasks in line with project requirements, including consultant contracting and activity tracking and liaising with service providers for technical activity implementation.
• Data and information management: Collect, file, and manage project information and data in SharePoint for internal use and external reporting.
• Project documentation and communication: Draft and update technical project materials (briefing notes, terms of reference, slide decks, data sets, communication products) and synthesize outputs and results for internal and external dissemination. Support regular donor reporting according to grant schedules and on an ad hoc basis.
• Partnership and stakeholder engagement: Assist in identifying project partners, expert stakeholders, subcontractors, or suppliers, including initial outreach, establishing nondisclosure agreements, quote requests, and supporting due diligence processes. Drive external communications with established project partners and stakeholders.
• Meeting coordination: Plan and execute international partner meetings (virtual and in person) within budget, including travel arrangements, agenda development, and logistics.
• Internal coordination: Manage internal communications by scheduling and supporting teams, cross-functional, and technical meetings; prepare and circulate pre- and postmeeting materials (agendas, notes, action points).

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