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Program Support Intern NGO Job DRC
NGO Jobs. Danish Refugee Council Jobs
Overall purpose of the role
The Programme Support Intern will support the Mixed Migration Centre – East and Southern Africa with day-to-day administrative, programme, and grant management tasks. The intern will gain exposure to financial tracking, reporting, budgeting, supply chain, and procurement processes. This role provides an opportunity to learn about project and grant management in a humanitarian context, with a focus on supporting refugees and migrants.
Key responsibilities
Programme Support and Grant Management
- Assist the Regional Head of MMC and 4Mi Manager with preparing inputs for proposal budgets and ensuring correct templates are used.
- Help review donor guidelines and policies and prepare simple compliance checklists.
- Support record-keeping and filing of donor contracts and grant-related documents.
- Assist with tracking reporting timelines and maintaining the Rolling Action Plan (RAP).
- Support in documenting instalments received and compiling financial/contractual information.
- Other tasks as may be assigned.
Financial, Reporting and Budgeting Support
- Assist in preparing supporting documents for donor and internal financial reports.
- Support with printing, filing, and organizing financial vouchers and related documentation.
- Assist in preparing materials for Budget Follow-Up (BFU) meetings.
- Support the review of project expenses monthly/quarterly to identify any re-bookings or re-postings as per the different budgets and budget lines.
- Provide administrative support in processing payments for vendors and consultants.
Supply Chain and Procurement
- Support the procurement process by preparing requisition requests and following up on deliveries with the Supply Chain team.
- Assist with preparing simple procurement documentation (e.g. Note for Files, templates for consultancy contracts).
- Help liaise with suppliers and consultants for administrative follow-up, including invoicing and payments.
- Support recruitment and contracting processes for consultants by helping with documentation and filing.
Experience and technical competencies:
- Recent graduate in Business Administration, Finance, Project Management, International Relations, or a related field.
- Strong interest in humanitarian work, particularly in issues related to refugees and mixed migration.
- Good organizational and time management skills with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
Learning Opportunities
- Hands-on experience in programme and grant management processes within an INGO setting.
- Exposure to donor compliance, budgeting, and financial reporting.
- Practical understanding of supply chain and procurement procedures.
- Mentorship and on-the-job learning from experienced programme and support staff
- Ability to work in a multicultural environment with respect for diversity
How to Apply
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