Procurement Officer Job Silentnight Beddings

Procurement Jobs. Silentnight Beddings Jobs

Job Purpose

The Procurement Officer is responsible for sourcing, negotiating, and procuring goods and services required to support company operations. The role ensures procurement activities deliver optimal value in terms of cost, quality, and service while maintaining full compliance with company policies, regulatory requirements, and ethical sourcing standards.

The position supports operational continuity, cost management, and achievement of overall business objectives.

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Primary Responsibilities

1. Supplier Sourcing and Evaluation

• Identify, evaluate, and onboard suppliers that meet company quality, cost, and delivery standards.
• Conduct market research to identify new suppliers, market trends, and cost-saving opportunities.
• Monitor and evaluate supplier performance based on quality, price competitiveness, service levels, and delivery reliability.

2. Negotiation and Contract Management

• Negotiate pricing, payment terms, and commercial agreements to achieve best value for the organization.
• Ensure all supplier agreements comply with legal, regulatory, and company procurement requirements.
• Maintain accurate and up-to-date supplier contracts and supporting documentation.

3. Purchase Order Management

• Prepare and process Purchase Orders (POs) and Local Purchase Orders (LPOs) in line with company procedures.
• Monitor order progress and follow up with suppliers to ensure timely delivery.
• Coordinate with internal departments to confirm specifications, quantities, and delivery timelines.

4. Inventory Control

• Monitor inventory levels in collaboration with Warehouse and Planning teams.
• Support inventory optimization initiatives to minimize excess stock and reduce holding costs.
• Participate in periodic stock counts and variance investigations.

Key Result Areas

• Cost Savings and Budget Compliance
• Supplier Performance and Relationship Management
• Procurement Process Efficiency
• Purchase Order Accuracy and Compliance
• Emergency Procurement Responsiveness
• Compliance and Risk Management
• Procurement Reporting Accuracy
• Continuous Process Improvement

Records to Maintain

• Purchase Orders and Local Purchase Orders
• Purchase Requisitions
• Supplier Quotations and Evaluations
• Supplier Contracts and Agreements
• Invoice Records
• Delivery and Goods Receipt Documentation
• Supplier Performance Records
• Procurement and Compliance Reports

Qualifications & Skills

• Proven experience in procurement, purchasing, or supply chain operations.
• Strong knowledge of procurement processes and supplier management.
• Experience using ERP or procurement systems.

Skills & Competencies

• Negotiation and Commercial Awareness
• Analytical and Problem-Solving Skills
• Communication and Stakeholder Management
• Planning and Organizational Skills
• Attention to Detail
• Integrity and Ethical Conduct

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How to Apply

Interested and qualified candidates should submit their updated CV careers@silentnightkenya.co.ke