Procurement Manager NGO Job Living Goods

Procurement Jobs, Living Goods.

The Opportunity:

The Procurement Manager is responsible for overseeing and coordinating procurement activities to ensure timely, cost-effective, and compliant acquisition of goods and services. The role involves supervising procurement processes, supporting policy implementation, and contributing to process improvements, while upholding ethical standards and organizational policies.

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Roles and Responsibilities:

Procurement planning and Execution (45%)

• Carry out and supervise routine procurement activities in line with approved procedures.
• Review and approve purchase requisitions and orders within delegated authority.
• Oversee supplier selection and quotation processes.
• Negotiate pricing and delivery terms within set guidelines.
• Resolve supply discrepancies.
• Ensure all procurement actions are properly documented and compliant.
• Receive supplier invoices, review then against corresponding documentation for accuracy and completeness.

Policies, Processes, Procedures (15%)

• Apply existing procurement policies and procedures and identify opportunities for process improvement and recommend changes to enhance efficiency and compliance.
• Ensure all procurement actions comply with donor and organizational requirements.
• Review required documentation for each procurement.
• Support the issuance and reconciliation of purchase orders.
• Maintain compliance with ERP workflows.

Supplier contract and relationship management(15%)

• Monitor supplier performance and address issues or escalate as needed.
• Participate in contract negotiations within established guidance.
• Oversee the implementation of procurement contracts.
• Maintain preferred vendor lists and service provider databases.

Reporting, Training & capacity building(15%)

• Ensure procurement records are accurate including in the ERP.
• Prepare regular procurement reports for management.
• Support training and orientation of staff on procurement procedures.
• Promote awareness of procurement policies and ethical standards.

Other(10%)

• Provide advice on critical procurement issues and recommend solutions.
• Provide support to procurement committees as necessary.
• Engage with auditors and compliance teams to identify risks and strengthen procurement controls.
• Assist with special projects or assignments as advised by senior management.

Qualifications and Competencies:

Essential Qualifications, Experience & Attributes:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional Certifications /Qualification: CIPS or CPSM beneficial but not essential.
• A minimum of 4 years relevant experience.
• Proficient in ERP systems integrated with supply chain and procurement functions.
• Financial acumen towards Procurement.
• Experience working within international non-profits with multiple projects across multiple geographies.
• Ability to maintain and build professional relationships internally and externally; Communicate effectively both orally and in writing with staff and people from diverse cultures and backgrounds.
• Demonstrated experience in managing high-value procurement both under restricted and unrestricted grants.
• Strong Supply chain issues and how they link with organizational strategy.
• Strong management orientation and high levels of integrity.
• Ability to develop and interpret procedures.
• Strong negotiating, facilitating, managerial and influencing skills.
• Demonstrated collaboration & team-building skills.
• Strong analytical skills.
• Ready to take initiative and willing to work under pressure and exhibit a high level of flexibility.
• Hold a high level of integrity and honesty, self-motivated, confident, and able to work independently.
• Committed to LG Vision, Mission, and Core values.

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How to Apply

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