Procurement and Logistics Officer NGO Light Up Hope

Procurement and Logistics Officer NGO. NGO Jobs In Kenya

Job Summary

The incumbent will provide efficient and effective procurement and logistics support in compliance with LUH’s and Donor policies and procedures.

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Key Responsibilities:

Procurement

• Conduct cost effective end to end procurement of office and program supplies, share local purchase orders and expedite on delivery of goods and or services.
• Processing Supply Requests’ ensuring that they are authorized correctly and in compliance to the policies and procedures.
• Maintain an up-to-date supplier’s database, contracts and contacts for all service providers
• Develop and maintain a healthy supplier relationship, ensuring any arising differences are resolved amicably
• Provide technical support to staff on procurement processes and procedures.
• Develop and track an annual procurement plan while ensuring timely and accurate re-ordering of programs supplies
• In liaison with the tender committee, oversee open and closed tender procedures and perform bid analysis and filing.
• Responsible for submission of supplier’s invoices to the finance department and ensure timely payment processing
• Liaising and negotiating with suppliers and retailers for project procurement to ensure economies of scale and value for money
• Responsible for procuring of services e.g., Conferences/ Meals and accommodation
• Maintain up to date LUH Procurement data management system

Logistics

• Build good and trust-based relations with service providers and represent the organization in its relationships with them.
• Support the Executive Director on logistics related strategic planning and budgeting.
• Responsible for fleet of vehicles and motorbikes, ensuring that they are safe for use, insured and comply to statutory requirements
• Ensure efficient and cost-effective coordination of ground transport in support of programs through proper scheduling and planning the use, movement, maintenance and repair of vehicles and motorbikes.
• Ensure compliance to the transport and fleet management policy.
• Mentor and inspire the organization’s driver and riders to achieve best outcomes.
• Contributing as necessary towards the organization’s emergency response as and when necessary, while also acting as the security focal person

Qualifications and Skills:

Essential:

• Degree in procurement and logistics, or related disciplines
• At least three (3) years’ experience in a similar role
• Proficiency with computers and Microsoft Office Excel and Word
• Good interpersonal and communication skills
• Fluent in both spoken and written English and Kiswahili.

Desirable:

• Member of KISM or other affiliate bodies e.g., CIPS/CILT
• Previous experience of working in an NGO is preferred
• Excellent organizational, interpersonal and communication skills
• Innovative, team player, with an ability to work under pressure

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How to Apply

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