Principal Records Management Officer Job SHA
Administration Jobs. Social Health Authority Jobs
Qualifications, Skills and Experience Required:
Person Specifications: For appointment to this grade, an officer must have:
- Cumulative service period of nine (9) years’ work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position.
- Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution.
- Membership to a relevant professional body where applicable and in a good standing.
- Management Course lasting not less than four (4) weeks from a recognized institution.
- Proficiency in computer applications.
- Shown merit and ability as reflected in work performance and results.
Responsibilities:
- The Social Health Authority (SHA) is seeking a Principal Records Management Officer. This role involves initiating appraisal and disposal of records, ensuring efficient management, implementing strategies, providing technical advice, and spearheading automation and training initiatives.
Job Purpose: This cadre is responsible for efficient custody and management of records in the Authority.
Key Duties and Responsibilities:
- Initiating appraisal and disposal of files; documents, and records in accordance with laid down rules and regulations.
- Ensuring efficient and effective management of records.
- Implementing records management strategies, standards, and guidelines.
- Providing technical advice on records management.
- Ensuring compliance with relevant legislation and guidance.
- Enhancing audit trails to track the use and location of records.
- Ensuring conducive environment for records and documents.
- Ensuring maintenance of an institutional repository.
- Maintaining documentation procedures for closure of records during mergers and separations.
- Coordinating identification of vital records for backup in the event of disaster.
- Coordinating the development of procedures and metadata.
- Spearheading, sensitization, and on-the-job training in the e-registry workflow system.
- Ensuring safe and conducive working environment.
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