Payroll & Data Officer Job ICRC

Looking for an HR job in Kenya? ICRC is hiring a Payroll & Data Officer (Arabic/French Speaking) skilled in multi-country payroll processing, HR data management, bilingual communication (Arabic/French), and HRIS administration.

Purpose

The Arabic/French speaking HR Payroll Officer works under the supervision of the Regional Payroll Hub Manager and is responsible for the accurate and timely processing of payroll of 500-1000 staffs across multiple Arabic & French speaking countries and sites within the NAI Payroll Hub. The incumbent ensures the integrity of payroll data, adheres to statutory and organizational compliance standards, and provides essential reporting for internal and external stakeholders.

Responsibilities

• Verify and validate monthly HR data with HR Officers to ensure payroll accuracy;
• Process monthly payroll, including salaries, allowances, deductions, benefits, pensions, and final dues, in compliance with organizational policies and statutory requirements;
• Coordinate payroll validation and salary disbursement processes to ensure timely payments;
• Prepare payroll reports, accounting files, bank payment files, and salary validation documentation for submission to Finance;
• Manage payroll-related queries, resolve discrepancies, and escalate issues where necessary;
• Generate and distribute monthly pay slips and maintain secure, confidential payroll records and documentation;
• Prepare, validate, and submit statutory payment schedules, ensuring timely remittance of taxes, pension, social security, and other mandatory deductions;
• Collaborate with Finance and external service providers to ensure accurate statutory filings, payments, and reporting;
• Maintain proof of statutory payments and communicate completion of statutory obligations to relevant stakeholders;
• Prepare and distribute annual tax certificates and other payroll-related documents to employees;
• Produce and maintain HR analytics and workforce reports, including headcount, new hires, exits, contract information, and salary changes across assigned countries and sites;
• Ensure payroll checklists, reports, and supporting documentation are completed, filed, and readily available for audits and operational requirements;
• Provide accurate payroll and HR data to internal stakeholders and support payroll administration across all assigned locations.

Professional experience required

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or a related field;
• Minimum 3-5 years proven experience in HR payroll processing, HR data management, HRIS management, tax administration, and statutory management; 
• Arabic-speaking and / or French-speaking proficiency at C level or above is a requirement;
• Professional qualifications such as CHRP-K, CIPD, SHRM, or an Advanced Diploma in HR will be recognized if the degree is not directly related to the above-listed fields.

How to Apply

Click here to apply