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Office Admin -Kisumu Job Bridge Talent Management
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Job overview
We are seeking a resourceful and proactive Office Administrator to support our offices in Kisumu.The ideal candidate should be highly organized, proactive, and able to juggle multiple priorities with a calm, professional demeanor. The position offers an opportunity to contribute to operational efficiency while working in a fast-paced, customer-focused industry.The role will involve ensuring smooth daily operations within our HR & Recruitment firm. This role is integral to maintaining efficient office processes, supporting and delivering excellent service to clientele.
Key Responsibilities
- Manage front office operations including reception duties, handling calls, emails, and walk-in clients.
- Maintain office supplies, equipment, and vendor relationships to ensure smooth operations.
- Prepare, format, and manage documents, contracts, and reports for client and candidate engagements.
- Support the recruitment team with interview scheduling, candidate onboarding documentation, and database updates.
- Assist in managing calendars, coordinating meetings, and preparing meeting agendas/minutes.Maintain and update client and candidate records in the Applicant Tracking System (ATS) and CRM.
- Ensure proper filing systems (both digital and physical) for confidential HR and recruitment documents.
- Track invoices, petty cash, and liaise with accounts for payment processing.
- Coordinate travel arrangements and logistics for staff or candidates as required.
- Support in planning and executing company events, training sessions, and client workshops.
Requirements
- Diploma in Business Administration, Procurement, Office Management, or a related field.
- At least 1-2 years of administrative experience, highly preferred.
- Proven experience in procurement, store keeping, or asset management.
- Proficiency in MS Office Suite (Word, Excel, Outlook) and ability to use office equipment effectively.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Demonstrated ability to manage time, prioritize tasks, and maintain confidentiality.
- Familiarity with occupational safety, environmental management, and compliance regulations is an added advantage
How to Apply
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