Legal Administrative Assistant Job Mogo Finance

Legal Jobs, Mogo Finance Jobs.

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our dynamic Legal team. The successful candidate will hold paralegal qualifications and provide comprehensive administrative support across a wide range of legal functions, including litigation and dispute resolution, regulatory compliance, records and document management, invoice and budget coordination, legal administration, and internal/external communication management. 

This role is ideal for someone with a strong administrative background in a legal environment who thrives in a fast-paced, high-volume setting. 

This is an exciting opportunity for a driven legal professional to contribute to the growth and success of an established international fintech company providing affordable financing options in Kenya. 

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Responsibilities

Core responsibilities:  

• General Administrative Support: Provide comprehensive day-to-day support to the legal team and ensure legal documentation is organized and up-to-date. 
• Legal Document Preparation & Management: Assist in drafting and formatting routine legal documents such as contracts, memos, correspondence, and meeting notes. Ensure all documents are properly reviewed, version-controlled, and stored in compliance with company standards. 
• Filing & Records Management: Maintain accurate and confidential records of legal files, ensuring easy retrieval of documents related to contracts, litigation, compliance, and regulatory matters. 
• Database Maintenance: Update and maintain databases, ensuring records (e.g. litigation records, company details, contracts, contact persons, licenses) are accurate, consistent, and compliant with internal policies. 
• Inbox and Communication Handling: Monitor and manage the shared legal team inbox, triaging emails, flagging urgent matters, and directing queries to the appropriate legal team member for action. This includes management of hard copy documents and compliance with retention schedules. 
• Invoice & Financial Coordination: Track legal service provider invoices, verify against approved matters, ensure proper approvals are secured, and liaise with the finance team for timely payment processing. 
• Meeting & Deadline Coordination: Assist in organizing internal and external meetings for the legal team, including preparing materials and taking minutes where required. Track legal deadlines (e.g., court dates, contract renewals, compliance filings) and send timely reminders. 
• Point of Contact Duties: Serve as the first point of contact for legal department inquiries—and ensure prompt and professional communication. 

With Training & Support : 

• Assist with regulatory compliance tasks and audit preparation 
• Support basic legal research and litigation case file preparation 
• Liaise with external legal counsel and vendors for documentation follow-up 
• Any other duties assigned. 

Qualifications

Education: 

• Paralegal diploma or degree from a recognized institution in Kenya. 

Experience: 

• 1+ years’ experience in an administrative or legal support role. Preferably experience working in a law firm or in-house legal department 

Competencies

• Familiarity with litigation administration management, Records management compliance documentation  and or regulatory tracking. 
• Basic understanding of legal billing or invoice reconciliation. 
• Exposure to database systems for record-keeping. 
• Proficient in Microsoft Office and legal research tools. 
• Strong attention to detail and the ability to think critically and strategically. 
• High level of professionalism, integrity, and discretion in handling sensitive information. 
• Results-oriented, self-motivated, self-starter, who is flexible and adaptable to rapid change and has the ability to work in a fast-paced, high demand environment.

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How to Apply

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