Human Resource Assistant Job Securex

About Securex

HISTORY With the vision of a safer Kenya and the experience of the police force, former Police Inspector Kishori Lal Sahni started a small investigations company in 1970 which has now grown to be one of the most respected brands in the security industry in the East African Region. Securex has grown from strength to strength in the past forty four years to become the leading Security Solutions provider for a wide host of clients in diverse industries. Starting with only an investigations department in the seventies, Securex soon grew to incorporate the manned guarding section which to date is one of the most respected forces in the provision of client friendly services. Currently under the stewardship of Mr. K L Sahni’s son; Tony Sahni, Securex has from the early nineties been able to distinguish itself from other competitors by embracing technological solutions to augment the services of security guards and hence provide integrated security systems.

Job Summary

To offer performs a variety of administrative tasks and HR-related functions to support the HR department.

Duties and Responsibilities

• Maintain physical and/or digital employee files for each management staff member
• Induction for Newly Recruited Management Staff and Follow-Up on Post-Induction Survey
• Assist with the recruitment process, including identifying candidates, conducting interviews, and issuing employment contracts
• Preparing and Submitting Mid-Month and End-Month Payroll Returns
• Ensuring That the Entire Management Employees’ Files Are Up to Date and Properly Maintained
• Preparing Termination, Confirmation, and Employment Letters
• Conduct exit interviews for management staff after exiting
• Maintain accurate records of leave balances, approvals, and utilization for all management staff.
• Keep track of different leave types, such as annual leave, sick leave, and emergency leave, and ensure the trackers are updated.
• Maintain the departmental email account, respond to employee questions and complaints, and coordinate management-employee communications
• Address any discrepancies or issues that arise during the payroll process
• Assist in Coordinating the interview process by scheduling interviews, preparing interview panels, and ensuring all candidates are informed about the process.
• After induction, monitor the effectiveness of the program by conducting post-induction surveys and analyzing feedback to make continuous improvements to the process.
• Assist in preparation of monthly HR reports.

Minimum Requirements and Competencies

• Bachelor’s degree in Human Resources or a higher diploma in human resource management.
• 2 years of experience in HR operations, with a focus on contract and document management.
• Strong leadership and team management skills, with a track record of driving performance and development.
• Experience with HRIS and payroll systems, with a proficiency in data analysis and reporting.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
• Knowledge of employment laws and regulations, with a commitment to maintaining compliance and upholding ethical standards.
• Proven ability to thrive in a fast-paced, dynamic environment, with a focus on continuous improvement and innovation.

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