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Fleet Officer Job Unga Group
Logistics Jobs. Unga Group Jobs
Role Purpose:
The Fleet Officer is responsible for the efficient management, administration, monitoring, and optimization of the company-owned and hired fleet to ensure safe, compliant, reliable, and cost-effective transport operations. The role oversees vehicle maintenance and servicing schedules, fuel management, driver performance monitoring, licensing and statutory compliance, fleet utilization reporting, and overall fleet operational efficiency.
Key Responsibilities:
Fleet Operations Management
- Coordinate daily fleet operations to ensure vehicle availability and operational efficiency.
- Monitor allocation and movement of company-owned and hired vehicles.
- Ensure efficient utilization of fleet resources to support business operations.
- Track vehicle mileage, downtime, and operational performance.
- Maintain accurate fleet records and transport documentation.
Vehicle Maintenance and Servicing
- Develop and monitor preventive maintenance schedules for all vehicles.
- Coordinate servicing, repairs, inspections, and breakdown management.
- Ensure all vehicles remain roadworthy and operational.
- Track maintenance and repair costs against approved budgets.
- Liaise with garages, spare parts suppliers, and service providers.
- Verify maintenance work completion and quality before vehicle release.
- Maintain maintenance history records for all vehicles.
Fuel Management and Control
- Monitor fuel consumption and fuel efficiency across the fleet.
- Track fuel issuance, usage, and reconciliation.
- Investigate abnormal fuel consumption and possible fuel losses.
- Prepare fuel consumption analysis and cost reports.
- Support implementation of fuel control measures and cost reduction initiatives
Driver Management and Performance Monitoring
- Ensure drivers comply with company transport policies and Kenyan traffic laws.
- Maintain updated driver records including:
- Valid driving licenses
- Driver training records
- Incident and disciplinary records
- Coordinate driver inductions and defensive driving training.
- Monitor driver attendance, trip logs, and vehicle handling practices.
- Investigate accidents, incidents, and traffic violations.
Compliance and Regulatory Management
- Ensure all company vehicles maintain valid:
- NTSA compliance requirements
- Vehicle insurance covers
- Vehicle tracking subscriptions
- County permits where applicable
- Monitor expiry dates and coordinate timely renewals.
- Ensure compliance with:
- Traffic Act of Kenya
- NTSA regulations
- Occupational Safety and Health requirements
- Company transport and safety policies
- Maintain compliance records for audits and inspections
Fleet Tracking and Monitoring
- Monitor vehicle tracking systems and fleet telematics.
- Track vehicle routes, speed, idling time, and utilization.
- Investigate unauthorized vehicle usage and route deviations.
- Analyze fleet performance data and recommend improvements.
- Support implementation of fleet tracking technologies and automation initiatives.
Fleet Utilization and Reporting
- Prepare periodic reports on:
- Vehicle utilization
- Fuel consumption
- Maintenance costs
- Fleet availability
- Driver performance
- Fleet operating costs
- Monitor utilization of both company-owned and hired vehicles.
- Provide recommendations for fleet optimization and cost efficiency.
Health, Safety, and Risk Management
- Promote safe driving practices and transport safety compliance.
- Ensure vehicles carry required safety equipment and tools.
- Coordinate accident reporting, investigations, and corrective actions.
- Support implementation of transport risk management initiatives.
- Ensure compliance with company health and safety policies..
Vendor and Service Provider Coordination
- Coordinate external service providers including:
- Garages
- Fuel providers
- Tracking companies
- Vehicle inspection agencies
- Transport contractors
- Monitor vendor service quality and turnaround times.
- Verify supporting documentation and invoices before payment processing.
Qualification
- Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Automotive Engineering or related field
Professional Qualifications
- Certification in Fleet Management or Transport Management is an added advantage.
Experience
- Minimum 3–5 years’ experience in fleet or transport operations management in Kenya.
- Experience managing commercial or corporate fleet operations.
- Experience using GPS tracking and fleet management systems.
How to Apply
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