Fleet & Administration Manager M/F Job AGL

Logistics Jobs. Africa Global Logistics Jobs. Responsible for overseeing fleet and transport operations, monitoring vehicle utilisation and productivity, coordinating operational resources, managing departmental administration, supervising staff, monitoring performance, ensuring HSSEQ compliance, supporting risk management, and preparing operational. Requires a Bachelor’s degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field. The position is based in Nairobi and requires on-site work.

Key Responsibilities

Fleet Operations Management

• Supervise the Operations Controller to ensure effective execution of daily transport operations.
• Monitor fleet productivity, vehicle utilization, trip performance, and operational efficiency.
• Ensure transport plans are executed in line with customer requirements and operational priorities.
• Coordinate operational resources to maximize fleet utilization and minimize downtime.
• Review operational performance and implement initiatives to improve productivity and service delivery.
• Support implementation of transport strategies and continuous improvement initiatives.

Administration Management

• Oversee all administrative functions within the NTD Department.
• Ensure accurate preparation, filing, and maintenance of departmental records and operational documentation.
• Coordinate departmental correspondence, approvals, and administrative processes.
• Ensure adherence to company policies, Standard Operating Procedures (SOPs), and departmental processes.
• Coordinate procurement requests, office requirements, and administrative support for transport operations.
• Ensure proper document management and record retention within the department.

Fleet Performance Management

• Monitor departmental KPIs including:
• Review operational reports and recommend corrective actions to improve performance.
• Coordinate departmental performance review meetings and follow up on agreed action plans.

People Management

• Supervise, coach, and mentor the Operations Controller and Compliance Officer.
• Monitor staff performance and ensure departmental KPIs are achieved.
• Conduct regular performance reviews and identify training and development needs.
• Promote teamwork, accountability, discipline, and a high-performance culture.
• Conduct regular departmental meetings to review operational performance and address challenges.

Risk, Safety & Governance

• Promote compliance with Health, Safety, Security, Environment, and Quality (HSSEQ) standards across transport operations.
• Support implementation of company safety initiatives and operational risk management programs.
• Ensure transport incidents are escalated appropriately and corrective actions are implemented.
• Promote a culture of operational excellence, safety, and continuous improvement.

Reporting

• Prepare and submit daily, weekly, and monthly departmental performance reports.
• Review operational and administrative reports before submission to the Fleet & Transport Solutions Manager.
• Prepare management presentations and departmental performance summaries.
• Monitor achievement of departmental objectives and recommend improvement initiatives.

Qualifications

• Bachelor’s Degree in Transport Management, Logistics, Supply Chain Management, Business Administration, or a related field.
• Professional qualification in Transport Management, Logistics, Fleet Management, Project Management, or Supply Chain Management is an added advantage.
• Membership in a recognized professional body (e.g., CILT, KISM, KIFWA) is desirable

How to Apply

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