Finance and Budget Assistant NGO Job UNEP

Finance and Budget Assistant G-5 NGO Job. NGO Jobs In Kenya

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Key Responsibilities

Budget

• Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Supports in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the seniors.
• Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
• Researches/compiles data and other information in the review and analysis of relevant proposals.
• Consolidates data and provides support with respect to budget reviews of relevant intergovernmental and expert bodies.
• Assists in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
• Assists in the issuance of allotments and related staffing table authorizations.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued and reconcile Consumable Budget against cash received.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Assists with the collection and analysis of data as well as preparation of data and reports for information sharing, responding to queries, knowledge management, planning and decision making.

Finance

• Prepares pre-commitments and commitments in Umoja and review them to ensure that funds are available and the correct budget line has been used.
• Assists in the financial backstopping of trust funds, including monitoring the status of voluntary contributions, generating expenditure reports from Umoja and monitoring reporting requirements by donors.
• Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation, and ensuring comprehensiveness and compliance with Umoja;
  • cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of seniors;
  • ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Tracking of invoices to ensure timely payments to vendors.
• Assist in the start to end Grant Management actions, donor reporting, closure and revision of projects and project structures.
• Processes payments to Implementing Partners (IP) and IP expenditure reports as submitted and certified by the Finance and Budget Officer.
• Maintains an internal tracking tool for all legal agreements and ensure advances to implementing partners are cleared in time.
• Notifies payees of status of payments and follows up on rejected/unsuccessful payments.
• Assists staff members, managers and donors regarding queries on payment and deposit-related issues. :

General

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
• Maintains and keep up-to-date files and archives documentation as required. • Provides administrative/budget/finance tasks to the Head of the Unit, and/or other staff of the Unit, as required.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties, as assigned.

Work Experience

• A minimum of five (5) years’ experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher.
• Experience in working with Microsoft Word and Excel is required.
• Proven experience working with Enterprise Resource Platform (ERP) systems such as Umoja, specifically on Funds Management Modules, Grants and Umoja Analytics Reporting Tool is desirable.
• One (1) year or more of experience in data analytics or related area is desirable. Experience with the UN Common System or a comparable international organization is desirable.

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How to Apply

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