Executive Secretary Job OLWASCO

Admin Jobs, Oloolaiser Water and Sewerage Company Jobs.

Job summary.

Shall be the Executive Secretary to the Managing Director providing high-level administrative, operational, and strategic support to ensure the efficient functioning of the Managing Director’s office. Responsible for managing diary, screening communication, coordinating board meetings, coordinating Core Management Team Meetings, arranging corporate travel, and acting as a confidential liaison between the Managing Director and stakeholders.

Qualifications

To be eligible for appointment persons shall meet the following requirements:

• Education: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• Experience: Minimum of 3–5 years of experience in an executive assistant or senior secretarial role, preferably in a utility, public service, or service industry.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and online systems.
• Confidentiality: High level of integrity and ability to maintain strict confidentiality.
• Communication: Exceptional verbal and written communication skills.
• Organization: Strong organizational and time-management skills to work under pressure and manage conflicting priorities.

Key Competencies for a Water Company

• Discretion: Ability to manage sensitive and classified information.
• Proactivity: Anticipating the needs of the MD and taking initiative to resolve issues.
• Politeness and Diplomacy: Acting as a professional representative of the company.

Typical Reporting Structure

• Reports to: Managing Director.

Representative Duties and Responsibilities

• Calendar and Schedule Management: Manage the MD’s diary, appointments, and travel itineraries, including scheduling meetings with staff, stakeholders, and board members.
• Board Support: Assist in organizing board meetings, prepare necessary documents/reports, and communicate meeting reminders to board committee members.
• Correspondence Handling: Draft, type, and dispatch emails, letters, and reports; handle incoming/outgoing mail for the MD’s office.
• Visitor Management: Receive and direct visitors, ensuring proper coordination of activities within the MD’s office.
• Records Management: Maintain a secure and organized filing system for confidential and classified company files.
• Meeting Support: Attend meetings as required, taking detailed minutes and tracking action items to ensure timely follow-up.
• Stakeholder Liaison: Act as the liaison between the MD, senior management, and external partners (suppliers, regulators, customers).
• Office Administration: Monitor office stationery supplies and ensure a clean, orderly, and professional office environment.
• Be the designated personal Assistant to the Managing Director.

Terms of service and remuneration

• Oloolaiser Water, offers a competitive remuneration package, the position of the Executive Secretary shall be on pensionable terms of service. Appointment shall be at level 4 of the Organization Structure and successful candidates shall enter service at Salary Scale WSB 5

How to Apply

Interested qualified candidates should submit their Application packages in a sealed envelope clearly marked

“APPLICATION FOR THE POSITION OF EXECUTIVE SECRETAYR IN OLOOLAISER WATER – JOB REF: OLWASCO/ES/005/2025 – 2026” which should include cover letter, Curriculum Vitae (CV) including names of three referees and their full contacts, certified copies of academic testimonials, professional certificates, proof of work experience/ recommendations, national identity card, and two (2) colored passport size photos.

Note:

Oloolaiser Water and Sewerage Company Limited is an equal opportunity employer and encourages women and persons with disabilities to apply; Only shortlisted candidates will be contacted; and Any form of canvassing will lead to automatic disqualification.

All applications should be sent by post, courier, or hand delivered to reach the address below on or before 8^th June 2026 at 4:30 pm.

The Managing Director
Oloolaiser Water and Sewerage Company Limited,
Oloolaiser Water Plaza, Gataka Rd: Ongata Rongai
P.O. Box 333- 00206.
KISERIAN – KENYA