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Dispatch Officer Job Safal Group
Logistics Jobs, Safal Group Jobs.
Key ResponsibilitiesÂ
Dispatch and Logistics coordination
- To liaise with the planning and operations team for truck planning/placement of trucks for Local / Upcountry dispatches
- To request transporter for appropriate truck by confirming the product to be dispatched
- To liaise with the transporter for the placement of trucks on time
- To monitor truck movement from the dispatch date / time till it exits and liaise with the transporter for required action
- To liaise with the service centre/upcountry office for dispatch as requested
- Escalate challenges faced in arranging the truck and take corrective action
Documentation & SAP Compliance
- To generate Delivery Note, Gate Pass & Loading Slip as per the Sales Order/STOs quantity requirement in SAP
- To reconcile the STO and Dispatches on fortnight monthly basis and ensure closure
- To process the clearing agent invoice after the due verification process and acceptance of all required documents
Management of Stocks in Sales Storage Location
- To keep tabs of Material & Stocks received from Production to Sales Location
- To carry out Monthly physical Stock Count.
- To enter the count in the system & generate the Sales Storage Location inventory document in SAP for further approval & adjustments.
Customer Relation
- To keep customer updated on the truck dispatch.
- To provide / submit required documents to customer for receipt
- To liaise with customer for documentation support / timely clearance of documents for truck from point of Loading.
File management
- Establish & maintain an effective filing system for easy reference at all times
- Maintain a chronological numbering of Local Sales Invoices/STO’s and be able to keep records of all for purposes of determining
- Review policy periodically and recommend changes if required
- All related file from process start to end process should be kept and secured at appropriate location
Systems and Procedures
- To ensure full compliance with Environment, Health and Safety (EHS) regulations, Contractors policy, ISO process flow
- To ensure compliance of all internal policies in place, at all time and ensure same practice from subordinates
- To liaise and establish links with external bodies to research on best practices and deliver continuous improvement
- To implement, manage and monitor performance management information with a view to ensuring that continuous improvement is achieved within the section.
Management Reporting
- Preparation and submission of Monthly Reports / as required to Seniors, for Open / Close STOs, Delivery Note / Invoicing, Stocks, SAP compliance management
- Monthly, Weekly, as required Truck movement/dispatch report
Requirements
Minimum Requirements
- Minimum academic qualification:  Bachelor’s Degree in Supply Chain Management
- General work experience (years): 3-5 Â years
- Specific to the position (level/discipline/years): 3 years
- Industry:Â FMCG / Manufacturing / Construction
Key competencies and skills:
- Excellent Communication skills
- Analytical skills
- Leadership Skills
- Sales acumen
- Presentation skills
- Interpersonal skills
- Problem Solving skills
How to Apply
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