Deputy Director, Records Management Job KEMSA

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Purpose Statement;

The purpose of this role is to oversees the development and implementation of records management systems, ensuring legal compliance, secure record-keeping, efficient access to information, and effective knowledge management within the Authority.

Duties and responsibilities will entail: –

• Implementing records management policies, strategies, work plans, legislations, guidelines, procedures, regulations, norms, standards and programmes;
• Managing the Authority’s registry and resource Centre;
• Setting up and reviewing records management systems, to ensuring effective records management and facilitate effective knowledge sharing across the Authority;
• To develop and implement a Data Protection Policy; Liaise with the office of Data Protection Commissioner on data protection matters.
• Ensuring the Resource Centre incorporates appropriate information resources to support training;
• Classifying records according to indexing methods and protocols provided in the
• Authority’s/ Government prevailing guidelines;
• Coordinating the transfer of inactive records to the Kenya National Archives (KNADS) for semi-active storage and or disposal according to the Records and Information Act;
• Identifying and implementing improvements in internal documents and record management processes;
• Ensuring confidentiality of the Authority’s records in line with the Government Official Secrets Act;
• Ensuring appropriate quality control within records management systems;
• Maintaining a Risk Management Register and advising on mitigating measures for addressing risks in records management;
• Developing and implementing business continuity plans in records management;
• Implementing Business Process Re-engineering (BPR) in records management.
• Facilitating stakeholder engagement and foster a corporate culture that promotes ethical practices and good corporate citizenship.

Requirements for Appointment

For appointment to this grade, an officer must have: –

• Cumulative service period of fifteen (15) years’ relevant work experience, three (3) of which should have been at the grade of Assistant Director, Records Management or in a comparable position.
• Bachelor’s Degree in any of the following disciplines: – Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: – Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualification from a recognized institution;
• Membership to a professional body where applicable;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Demonstrated professional competence and ability as reflected in work performance and results

How to Apply

Successful candidates will be required to satisfy the following requirements of Chapter Six (6) of the Constitution of Kenya 2010:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI)
• Valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA)
• Valid Clearance from Higher Education Loans Board (HELB)
• Valid Clearance from Ethics and Anti-Corruption Commission (EACC)
• Current report from an approved Credit Reference Bureau.

Those interested and who meet the above requirements are invited to apply for the position. Applications, accompanied by a detailed curriculum vitae and copies of relevant certificates, should be submitted through the online portal not later than 22nd April 2026, 5.00 P.M. EAT.

‘The Kenya Medical Supplies Authority is an Equal Opportunity Employer committed to Diversity and Gender Equality’.

People living with Disability and from Marginalized areas are encouraged to apply.

NOTE: Canvassing will lead to automatic disqualification

KEMSA does not charge any fee at any stage of the recruitment process.