Depot Assistant Job Kinangop Dairy

Job Purpose

• To support depot efficiency by ensuring compliance with company policies, regulatory standards and operational best practices, while providing oversight in reporting, audits and customer service management.

Main Roles & Responsibilities

Order & Sales Management

• Receive, authorize, and process sales orders and invoices.
• Reconcile salesmen’s accounts (cash and stock) and confirm payments.
• Collect cheques, manage direct cash sales, and ensure proper allocation of payments.

Stock & Inventory Control

• Ensure accurate stock records in both physical and system (Syspro) dashboards.
• Follow FIFO dispatch, manage returns/disposals, and prevent stock losses.
• Oversee fuel and mileage records for depot trucks.

Financial Administration

• Handle petty cash payments and balances.
• Verify invoice accuracy before posting.
• Prepare and dispatch customer statements, monitor debt ageing, and support credit control.

Reporting & Documentation

• Prepare weekly and monthly depot activity reports.
• Generate administrative and cost-control reports.
• Verify contracts, key account documents, and maintain compliance records.

Depot Operations & Staff Management

• Deputise for the Depot Administrator and oversee depot staff, drivers, and salesmen.
• Maintain depot cleanliness, orderliness, and operational discipline.
• Handle any additional assignments as directed by the Depot Administrator.

Knowledge, Skills & Experience Required

• Must be a graduate in Business Studies or Accounting.;
• Must possess at least Part 2 of a professional accounting qualification; CPA (K) or ACCA will be an advantage;
• Must have KCSE grade C+ and above;
• Computer literate with strong competence in MS office package to include Excel, access and power point;
• Experience with the accounting packages and ERP’s to include QuickBooks, Sage, or Syspro, knowledge of Syspro will be an advantage;
• Effective and impactful communication, good negotiation, problem solving and presentation skills; and
• Must have minimum 3 years’ experience in warehouse management/inventory management

How to Apply

If you have the above, do send the documents by the 29th October 2025 to humanresources@kinangopdairy.co.ke in the following format;

• A signed application of not more than one page;
• A summarised Curriculum vitae of not more than one page; and
• All other documents mentioned in the above.
• Only candidates who have all of the required documents and apply as directed shall be shortlisted and contacted.
• Kinangop Dairy Limited is a corruption free and does not charge candidates for recruitment.
• Report any corruption or bribery to the General Manager Human Resources & Administration