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Consultant – Procurement Associate Job IOM
Procurement Jobs. International Organization for Migration Jobs
Tasks to be performed under this contract
- Provide procurement and supply chain support of goods and/or services in accordance with the IOM’s procurement policy and other related regulations and procedures.
- Apply IOM procurement principles of best value for money, accountability, integrity, transparency, fairness, effective completion and best interest of IOM throughout the entire procurement process; to ensure cost-effective use of resources and solutions in respond to the operational needs.
- Process the assigned Purchase Request (PR) and prepare the solicitation document, solicit quotations and prepare evaluation accordingly. Seek the related approval according to the Mission’s approval matrix.
- Perform the role as bid committee secretariat, including conduct bid opening, prepare minutes of bid opening, evaluation form and obtain necessary approvals.
- Prepare Purchase Order (PO) and/or related procurement contract and its amendment or extension as applicable, ensure all relevant annexes are attached and agreement is signed by both parties
- Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery date and condition
- Notify logistics and requesting colleagues of incoming delivery; and share the relevant Purchase Order for cross checking and preparation of Receiving Report
- Prepare Request for Payment, ensure proper supporting documents from Purchase Request until Receiving Report are attached, submit it to Finance in timely manner
- Ensure appropriate and timely closure of open PRs and POs
- Do e-filing for the assigned Procurement & Supply Chain documents
- Undertake field travel as required
- Perform other related duties as may be required
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Qualifications
Required Qualifications and Experience
Education
- Bachelor Degree in Business Administration/Supply Chain/Logistics/Commerce with 3 years experience or a Diploma in Business Administration/Supply Chain/Logistics/Commerce with 5 years work experience.
- Chartered Institute of Procurement and Logistics (CIPS) certification minimum of level 2 is desired but not a mandatory requirement.
Experience
- At least 3 years practical experience in supply chain/logistics/warehousing, for degree holders and atleast 5 years practical experience in supply chain/logistics/warehousing, for diploma holders.
- Awareness in asset inventory and filing matters.
- Honest, hardworking and trustworthy.
- IOM knowledge in asset management.
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How to Apply
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