Assistant Director, Planning (Q & R) Job KIPPRA

Director Jobs, KIPPRA Jobs.

Responsibilities

Duties and responsibilities will entail:

• Spearheading the formulation, review, and implementation of KIPPRA’s Strategic Plan to provide long-term direction and ensure alignment with national development priorities and the Institute’s mandate.
• Overseeing operational and annual planning across the Institute, including the preparation of performance contracts and cost-budgeted work plans, ensuring that all departmental activities cascade from the Strategic Plan.
• Leading planning meetings and coordinating mid-term and end-term evaluations of institutional programmes and strategic plans.
• Championing productivity measurement of planned activities to inform evidence-based decision-making.
• Spear-heading mid-term and end-term evaluations of institutional programmes and strategic plans
• Overseeing monitoring, evaluation, and implementation of strategic and operational plans to track progress, measure results, and inform management decisions.
• Spearheading the preparation and consolidation of institutional performance reports, risk management reports, and quality management reports, including quarterly, annual, and strategic implementation reports for management, the Board, and stakeholders.
• Leading the analysis of institutional performance, trends, and emerging risks to provide policy and strategic advisory services to management.
• Championing tracking and preparation of periodic reports on implementation of strategic plan, risk management framework, quality procedures and policies, annual cost budgeted workplan, and performance contract.
• Overseeing evaluation gaps in evidence presented to evaluate delivery of strategic plan, risk management frameworks, quality procedures and policies, annual cost budgeted workplan, and performance contract.
• Providing leadership on gaps in evidence presented to evaluate delivery of strategic plans, risk management frameworks, quality procedures and policies, annual cost budgeted workplan, and performance contract
• Leading the development, implementation, and maintenance of KIPPRA’s Risk Management Framework to ensure proactive identification, analysis, and mitigation of institutional risks.
• Overseeing the institutional risk register, oversee risk assessments and mitigation plans, and providing regular risk management reports to management and the Board.
• Leading compliance monitoring to ensure adherence to strategic plans, policies, risk frameworks, and quality standards, including follow-up on corrective and preventive actions.
• Serving as the point of contact with internal and external auditors on risk and compliance matters.
• Supervising maintenance and updating of the risk database and registers for assigned departments.
• Leading in development of template for follow-ups to ensure corrective and preventive actions are implemented.
• Supervising monitoring of potential threats to organizational objectives.
• Leading evaluation potential threats to organizational objectives and quality
• Championing implementation of reports and advice on corrective and preventive actions
• Spearheading assessment and reporting of risk database and registers for assigned departments.
• Supervising risk assessments and development risk mitigation plans.
• Spearheading analysis of trends and emerging risks to inform management decision-making.
• Spearheading preparation of quarterly and annual risk management reports for management.
• Leading the development and implementation of KIPPRA’s Quality Management System (QMS), ensuring adherence to service standards, ISO requirements, and continuous improvement initiatives.
• Fostering operational performance reviews, quality audits, and peer reviews to strengthen accountability, efficiency, and institutional effectiveness.
• Spearheading advisory and technical support on planning, quality management, and risk management matters across the Institute.
• Overseeing organizing documents needed for internal and external quality audits and reviews
• Leading in analyzing feedback from external and internal reviewers for quality control.
• Liaising with internal and external auditors on risk and compliance matters.
• Leading implementation of risk mitigation strategies, corrective actions, monitoring and evaluation across departmental programs
• Spearheading capacity development of staff in strategic planning, results-based management, risk mitigation, and quality management practices.
• Providing effective communication within the Institute, ensuring coordination between departments, management, and operational levels.
• Championing innovation, learning, and continuous improvement to enhance institutional performance.
• Providing effective engagement with stakeholders to harmonize KIPPRA’s institutional efforts with sectoral and national initiatives.
• Spearheading tracking planning, policies and procedures, risk management and quality management documents for development and review.
• Approving the developed templates for capturing rapporteur notes during meetings organized in the department.
• Approving templates for development and review of planning, policies and procedures, risk management and quality management documents.
• Approving templates to track and prepare periodic reports on implementation of strategic plan, risk management framework, quality procedures and policies, annual cost budgeted workplan, and performance contract.
• Supervising collection of information for innovation and strategic improvement of the institution.
• Spearheading planning meetings organized with management.
• Championing capacity building for planning, risk management and quality management.
• Spearheading complex data analysis to guide management decisions and policy formulation.
• Spearheading staff capacity building of KIPPRA in strategic planning, results-based management, risk mitigation, and quality management practices
• Liaising with external stakeholders and development partners to harmonize KIPPRA’s planning, reporting, and quality management efforts with sector and national initiative

Qualifications

For appointment to this grade, a candidate must have:

• Cumulative service period of nine (12) years, three (3) of which should have been at the level of Principal Planning Officer or comparable position;
• Bachelor’s degree in any of the following disciplines: Economics, statistics, mathematics, or equivalent qualifications from a recognized institution;
• Master’s Degree in any of the following disciplines: Economics, Business Administration, Finance, Commerce, or equivalent qualifications from a recognized Institution;
• Certificate in enterprise risk management (ERM) frameworks or results-based management (RBM) or M&E tools or Quality control tools and methodologies or ISO standards or institutional audit processes;
• Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Shown merit and ability as reflected in work performance and results;
• Proficiency in computer applications.

Functional Skills, Behavioral Competencies and Attributes:

• Leadership and supervisory skills
• Strategic management skills
• Problem solving skills
• Analytical skills
• Organizational skills
• Negotiation skills
• Proficiency in economic modelling
• Proficiency in computer applications including statistical software Presentation skills
• Communication and interpersonal skills
• Team building skills
• Presentation skills
• Communication and interpersonal skills
• Team building skills

How to Apply

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