Administrative Assistant Job (50K)

Our client is a leading international construction company with a strong presence in large-scale infrastructure, general contracting, and steel structure projects. To support its growing operations in Kenya, the company seeks to recruit a highly organized and resourceful Administrative Assistant to oversee office administration, logistics coordination, facilities management, and employee support services. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience managing administrative operations in a fast-paced multicultural environment.

Key Responsibilities

• Oversee the day-to-day administrative operations of the Kenya office.
• Develop, implement, and continuously improve administrative policies, procedures, and workflows in line with local regulations and company standards.
• Support office establishment and expansion activities, including office location selection, vendor negotiations, and contract administration.
• Coordinate office setup and workspace planning to ensure efficient and productive working environments.
• Ability to communicate in Chinese is highly desirable. Candidates with basic daily oral Chinese communication skills will be given priority; however, written Chinese proficiency is not required.
• Manage administrative support services for employees, including accommodation, travel arrangements, visas, work permits, and ticketing.
• Coordinate logistics and administrative support for visiting executives, clients, and project stakeholders.
• Prepare and monitor administrative budgets and ensure expenses remain within approved limits.
• Review and coordinate procurement requests for office supplies, equipment, and other operational requirements.
• Manage office assets, including equipment, furniture, facilities, company vehicles, and accommodation facilities.
• Maintain accurate records of company assets and ensure proper utilization and maintenance.
• Oversee staff welfare initiatives, including accommodation, medical support, meals, and employee transportation arrangements.
• Process and monitor staff travel reimbursements and related administrative expenses.
• Coordinate the scheduling, maintenance, and utilization of company vehicles.
• Monitor vehicle servicing, repairs, fuel usage, and compliance with company policies.
• Maintain relationships with service providers, landlords, suppliers, and government agencies.
• Assist in organizing corporate events, management meetings, staff engagement activities, and VIP visits.
• Ensure compliance with local laws, regulations, and company administrative requirements.
• Provide general administrative support to management and project teams as required.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Public Administration, Human Resource Management, or a related field.
• Minimum 3 years of experience in office administration, facilities management, or administrative operations.
• Experience working in a construction, engineering, or multinational environment is an added advantage.
• Fluency in spoken Chinese is an added advantage.
• Strong understanding of Kenyan laws, regulations, and administrative procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing budgets, assets, logistics, and office operations.
• Ability to travel when required for business purposes.

Key Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and planning abilities.
• Effective coordination and stakeholder management skills.
• Strong problem-solving and decision-making capabilities.
• High level of professionalism, integrity, and accountability.
• Ability to work independently and manage multiple priorities.
• Strong attention to detail and follow-through.
• Adaptability and ability to thrive in a multicultural work environment.
• Customer service orientation and strong support mindset.
• Ability to maintain confidentiality and handle sensitive information.

Additional Expectations

• Support the smooth and efficient operation of the Kenya office.
• Foster positive working relationships with employees, clients, suppliers, and external stakeholders.
• Proactively identify opportunities to improve administrative efficiency and service delivery.
• Uphold company values, policies, and professional standards.
• Demonstrate flexibility in handling changing priorities and operational needs.

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV only quoting the job title on the email subject (Administrative Assistant) to jobs@corporatestaffing.co.ke.

NB: Only shortlisted candidates will be contacted. If you do not receive any communication from us within two weeks of your application, kindly consider your application unsuccessful. We appreciate your interest and thank you for applying.