Administration & Front Office Intern NGO Job GBM

Administration Jobs, Green Belt Movement Jobs. Responsible for welcoming visitors, answering calls and emails, organising meetings, maintaining office records, handling correspondence, and supporting daily administrative activities. Requires a Diploma or ongoing studies in Business Administration, Office Management, or a related field. This is a full-time, on-site internship based in Nairobi

Green Belt Movement (GBM) is seeking a motivated, organized, and customer-oriented individual to join our team as an Administration & Front Office Intern.

The successful candidate will support the day-to-day administrative operations of the organization and ensure a professional, welcoming, and efficient front office environment.

Key Responsibilities

• Receive and welcome visitors, clients and other stakeholders professionally.
• Answer, screen and direct incoming telephone calls and respond to general inquiries.
• Receive, sort and distribute incoming mail and deliveries.
• Assist with filing, record keeping, data entry, photocopying, scanning and document management.
• Provide administrative support, including preparing documents, organizing meetings and maintaining office supplies.
• Assist in managing meeting rooms and coordinating appointments.
• Support the organization of meetings, workshops and other office activities.
• Maintain a clean, orderly and professional reception area.
• Perform other administrative duties as assigned.

Qualifications

• A Degree or Diploma in Business Administration, Office Administration, Secretarial Studies or a related field.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.
• Good verbal and written communication skills.
• Strong organizational, interpersonal and customer service skills.
• Professional presentation, a positive attitude and a willingness to learn.
• Ability to multitask, work independently and maintain confidentiality.
• Previous internship or office experience will be an added advantage.

Personal Attributes

The ideal candidate should be dependable, proactive, detail-oriented, courteous and committed to providing excellent administrative and front office support.

How to Apply

Interested and qualified candidates are invited to submit their CV and application letter to jobs@greenbeltmovement.org by 5.00 PM, Friday 23rd October 2026.

Please indicate “Administration & Front Office Intern” as the subject of your application.

Only shortlisted candidates will be contacted.