Admin & HR Officer Job

HR Jobs

Reports To: Admin & HR Manager

Employment Type: Full Time

Duty Station: Garowe, Puntland, Somalia

Role Purpose

The Admin & HR Officer supports the effective implementation of Human Resources policies, procedures, and administrative operations at Horn Ridge Engineering & Consultancy. The role ensures compliance with company policies and applicable labor regulations, while promoting a safe, fair, and efficient work environment. This position requires a talented, self-driven professional who can supervise assigned staff, manage priorities, maintain accurate records, and deliver timely HR and administrative support in a busy environment.

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Key Responsibilities:

Human Resources Operations

• Support recruitment activities, including job advertisements, CV shortlisting, interview coordination, written exams, and candidate communication.
• Maintain accurate and up-to-date HR records, employment contracts, personnel files, attendance records, and leave registers (hard and soft copies).
• Coordinate onboarding and induction processes for new hires, including orientation schedules, document collection, and employee file setup.
• Prepare and consolidate employee benefits, leave requests, attendance summaries, and payroll-related inputs in coordination with the Finance Department.
• Ensure consistent implementation of and compliance with the HR Manual and applicable labour regulations.
• Support performance appraisals, probation evaluations, and confirmation processes, ensuring proper documentation and record retention.
• Draft and support the issuance of HR letters and correspondence, including appointment letters, confirmations, warnings, memos, and employment-related communications.
• Maintain and update HR trackers and databases, including employee master lists, leave balance trackers, probation trackers, and contract expiry trackers.
• Support staff training activities, including maintaining training attendance records, documenting training needs, and coordinating internal sessions.
• Support disciplinary actions, grievances, and employee relations matters in line with the HR Manual, under the guidance of management.
• Maintain accurate records of staff contracts, leave balances, attendance, and HR data, and support preparation of periodic HR reports for the Admin, HR & Supply Chain Department Manager.

Administration & Office Support

• Manage general office administration, including office supplies, stationery, utilities, and coordination of facility maintenance.
• b) Prepare, review, and maintain records for monthly operational billings and utilities, including electricity, water, internet, telephone, generator fuel, rent, and other recurring expenses.
• Prepare and circulate internal communications, notices, memos, and administrative updates as required.
• Handle incoming and outgoing correspondence, filing systems, document control, and record archiving.
• Support logistics and coordination for meetings, trainings, workshops, and official events, including venue setup and attendance tracking.
• Coordinate travel and accommodation arrangements for staff and management, including airline tickets, hotels, and local transportation, in line with company policy.
• Support asset control activities, including maintaining asset registers, asset issuance records, and coordination of asset handovers and returns.
• Support coordination of office security, cleaning services, and general office support staff.
• Support procurement and supply chain teams with administrative documentation, approvals, and record-keeping as required.
• Ensure proper organization and availability of administrative documents for audits, inspections, and management review.
• Support preparation of periodic administrative reports and maintain proper records for management review and internal audits.

Employee Relations & Workplace Culture

• Act as a first point of contact for employee queries, requests, and routine HR matters.
• Support grievance handling, disciplinary actions, and conflict resolution processes in accordance with the HR Manual.
• Promote a positive workplace culture through fair treatment, professionalism, respect, and inclusivity.
• Support employee welfare initiatives and staff engagement activities as directed by management.

Qualification & Requirements

Bachelor’s degree in human resource management, or Business Administration.

• Minimum 5–7 years of progressive experience in HR and/or administration roles, preferably in construction, engineering, or other busy private-sector environments.
• Proven experience maintaining HR records, preparing HR documents, supporting recruitment and onboarding, and coordinating payroll inputs, leave, and attendance
• Strong knowledge of HR administration practices and HR operations (contracts, employee files, onboarding, attendance, leave, HR correspondence).
• High level of integrity and ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and HR trackers/databases.
• Proactive, self-driven, and able to work with minimal supervision.
• Proficiency in English is mandatory (written and spoken).

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How to Apply:

Only qualified candidates who meet the above requirements are encouraged to apply
and submit their updated CVs by email to careers@hornrg.com
Email Subject: Application – Senior Architect